Accounts Executive

Refex Industries Limited; NTR; On-site; INR 400,000 - 520,000; Full time

Job summary

Refex Industries Limited is seeking a Site Accountant to manage daily site financials and vendor bills. The role requires coordinating with project managers and the central accounts team to ensure accurate expense tracking and timely payments.

The candidate will handle petty cash, prepare billing documentation, verify invoices, and maintain statutory records including GST and TDS. Strong organizational skills are essential for audit-ready records.

Qualifications

• Experience in site accounting and petty cash management.
• Knowledge of GST invoicing and TDS documents.
• Ability to coordinate with project managers and accounts team.

Responsibilities

• Maintain daily records of site expenses, cash transactions, receipts, payments, and other financial activities.
• Verify vendor invoices, purchase orders, work orders, supporting documents, and bills related to transportation, machinery, manpower, fuel, and other project expenses.
• Prepare and maintain customer billing records, supporting documents, work completion details, and project-related financial documentation.
• Handle site petty cash, maintain cash books, track advances, and ensure timely settlement with supporting bills.
• Reconcile vendor accounts, monitor outstanding payments, and coordinate with vendors and the central accounts team for discrepancies.
• Track project-wise expenses, verify expenditure against approvals and budgets, and highlight unusual or excess costs.
• Ensure proper collection and maintenance of GST invoices, e-invoices where applicable, TDS-related documents, and other statutory records in coordination with the central accounts team.
• Prepare daily or monthly expense statements, payment trackers, outstanding reports, and project-wise financial summaries.
• Coordinate with project managers, site supervisors, transporters, vendors, and the central Finance & Accounts team for timely processing of bills and payments.
• Maintain proper documentation of diesel/fuel expenses, vehicle and machinery hire charges, labour expenses, and other operational costs related to pond ash activities.
• Maintain records for internal and statutory audits and ensure all transactions are supported by appropriate approvals and documents.

Job description

• Site Accounting: Maintain daily records of site expenses, cash transactions, receipts, payments, and other financial activities.
• Vendor Bill Verification: Verify vendor invoices, purchase orders, work orders, supporting documents, and bills related to transportation, machinery, manpower, fuel, and other project expenses.
• Billing & Documentation: Prepare and maintain customer billing records, supporting documents, work completion details, and project-related financial documentation.
• Petty Cash Management: Handle site petty cash, maintain cash books, track advances, and ensure timely settlement with supporting bills.
• Vendor Reconciliation: Reconcile vendor accounts, monitor outstanding payments, and coordinate with vendors and the central accounts team for discrepancies.
• Expense Monitoring: Track project-wise expenses, verify expenditure against approvals and budgets, and highlight unusual or excess costs.
• Statutory Compliance: Ensure proper collection and maintenance of GST invoices, e-invoices where applicable, TDS-related documents, and other statutory records in coordination with the central accounts team.
• MIS & Reporting: Prepare daily or monthly expense statements, payment trackers, outstanding reports, and project-wise financial summaries.
• Operational Coordination: Coordinate with project managers, site supervisors, transporters, vendors, and the central Finance & Accounts team for timely processing of bills and payments.
• Record Maintenance: Maintain proper documentation of diesel/fuel expenses, vehicle and machinery hire charges, labour expenses, and other operational costs related to pond ash activities.
• Audit Support: Maintain records for internal and statutory audits and ensure all transactions are supported by appropriate approvals and documents.

Role & responsibilities

Preferred candidate profile

Site Accountant