Accounts Assistant (Pune Cantonment)

CREDAI PUNE; Pune District; On-site; INR 350,000 - 600,000; Full time

Job summary

CREDAI Pune invites applications for an Accounts Executive to manage day-to-day accounting for a charitable trust in Pune. The role includes detailed bookkeeping, statutory compliance, and transparent reporting aligned with trust regulations.

You will handle donations, grants, rents and interest; prepare financial statements, budgets, and MIS for Trustees; coordinate audits with external auditors. Familiarity with Tally/ERP is preferred.

Responsibilities

• Maintain day-to-day books of accounts (cash book, bank book, ledgers, journal entries) in Tally/ERP software
• Record and reconcile all income (donations, grants, rent, interest) and expenditure entries
• Prepare and maintain vouchers, receipts, and supporting documentation for all transactions
• Perform monthly bank reconciliations
• Ensure compliance with Trust-related regulations (Income Tax Act provisions for Trusts, Section 12A/80G, FCRA if applicable)
• Prepare and file TDS returns, GST returns (if applicable), and other statutory returns within due dates
• Assist in Trust audit and coordinate with external auditors for annual financial audit
• Maintain records for Trust registration, renewal, and regulatory filings (e.g., with Charity Commissioner)
• Prepare monthly, quarterly, and annual financial statements (Income & Expenditure Account, Balance Sheet, Receipts & Payments Account)
• Prepare budget vs. actual reports and MIS reports for Trustees/Management
• Track donations, grants, and fund utilization; prepare donor/grant-wise utilization reports
• Maintain donor records, issue donation receipts (with 80G details where applicable)
• Track corpus fund, restricted and unrestricted funds separately
• Monitor fixed deposits, investments, and interest income of the Trust
• Process payments to vendors, staff salaries, .

Job description

Job Description: Accounts Executive

Organization Type: Trust / Charitable Trust

Department: Accounts & Finance

Reports To: Trust Manager / Chief Accountant / Trustee

About the Role

We are looking for a detail-oriented and reliable Accounts Executive to manage the day-to-day accounting and financial operations of the Trust. The ideal candidate will ensure accurate bookkeeping, statutory compliance, and transparent financial reporting in line with Trust regulations and donor/grant requirements.

Key Responsibilities

Accounting & Bookkeeping

• Maintain day-to-day books of accounts (cash book, bank book, ledgers, journal entries) in Tally/ERP software
• Record and reconcile all income (donations, grants, rent, interest) and expenditure entries
• Prepare and maintain vouchers, receipts, and supporting documentation for all transactions
• Perform monthly bank reconciliations

Compliance & Statutory Requirements

• Ensure compliance with Trust-related regulations (Income Tax Act provisions for Trusts, Section 12A/80G, FCRA if applicable)
• Prepare and file TDS returns, GST returns (if applicable), and other statutory returns within due dates
• Assist in Trust audit and coordinate with external auditors for annual financial audit
• Maintain records for Trust registration, renewal, and regulatory filings (e.g., with Charity Commissioner)

Financial Reporting

• Prepare monthly, quarterly, and annual financial statements (Income & Expenditure Account, Balance Sheet, Receipts & Payments Account)
• Prepare budget vs. actual reports and MIS reports for Trustees/Management
• Track donations, grants, and fund utilization; prepare donor/grant-wise utilization reports

Fund & Donation Management

• Maintain donor records, issue donation receipts (with 80G details where applicable)
• Track corpus fund, restricted and unrestricted funds separately
• Monitor fixed deposits, investments, and interest income of the Trust

Payments & Banking

• Process payments to vendors, staff salaries, .