Accounts Assistant - Payables

PULLMAN

Chennai District

On-site

INR 300,000 - 540,000

Full time

11 days ago

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Job summary

Pullman Chennai Anna Salai invites applications for an Accounts Payable role within its finance team. The position focuses on verifying payment documents, initiating payments, and reconciling AP with the General Ledger to ensure timely and accurate settlements for hotel operations.

The role requires a Diploma in Accounting/Finance, 1+ year of experience, and strong MS Excel/Word/PowerPoint skills with proficiency in accounting software. Good English communication is essential.

Qualifications

Diploma in Accounting / Finance
Minimum 1 year of experience in a similar capacity
Good reading, writing and oral proficiency in English language
Proficient in MS Excel, Word, PowerPoint and relevant accounting systems

Responsibilities

Collect and review payment documents (PR, PO, receiving record, invoice) for accuracy and completeness.
Initiate payments in line with terms and submit funding requirements to Finance leadership.
Perform AP sub-ledger bookings and reconcile with General Ledger balances.
Maintain creditors’ filing and ensure invoices match AP ageing reports.
Prepare monthly payment schedules and ensure timely payments.
Stamp documents as paid to prevent double payments after approval.
Assist in timely statutory returns with Finance leadership.
Support Month-end departmental P&L and ensure proper provisioning for unbilled items.
Manage AP function aligned to hotel goals and standards.
Provide courteous, professional service in line with Pullman standards.
Be flexible to rotation in other hotel departments as needed.

Skills

English proficiency

MS Excel

MS Word

PowerPoint

Accounting software

Education

Diploma in Accounting/Finance

Job description

Pullman Chennai Anna Salai offers 232 stylish rooms, a swimming pool, fitness center, spa, two signature dining venues, versatile banquet spaces, boardrooms, and social lounges-ideal for business and leisure travelers. The hotel is perfectly equipped to host a wide range of MICE events, featuring versatile modular venues that can accommodate up to 400 guests, from intimate meetings to grand celebrations.

Job Description

To collect and review all documents pertinent to payment preparation (purchase request, purchase order, receiving record, invoice, etc…), ensuring mathematical accuracy, legitimacy and completeness of the transaction before filing them per supplier’s name, pending for payment.
To initiate payment process in due time as per agreed terms and submit funds requirements accordingly to Associate Director of Finance.
To perform all Accounts Payable sub-ledger bookings and to verify that Accounts Payable sub-ledger and General Ledger balances are matching.
To maintain up-to-date creditors’ filing and to ensure that on-hand outstanding invoices match with A/P ageing report as per the system
To prepare a monthly payment schedule and ensure the prompt payment preparation accordingly.
To prevent any risk of double payment by stamped all documents “paid” once payment approval process is completed.
Ensure timely preparation of statutory returns and submit to Associate Director of Finance for onward submission.
Assist Director of Finance in preparing Month-end Departmental Profit & Loss Account and ensure accountability of all the bills/ invoices and adequate provisioning for unbilled challans.
To Manage the Accounts Payable function of the Hotel by developing the strategy aligned to the hotel’s/ Departmental mission, goals and objectives.
To provide a courteous, professional, efficient flexible and upscale service at all times, following the Pullman Quality and Attitude Standards of Performance.
To be entirely flexible and adaptable to rotation in or any other Department of the hotel as assigned from time to time.