Accountant

Rajadhiraj Construction Llp; Mumbai City; On-site; INR 250,000 - 400,000; Full time

Job summary

Rajadhiraj Construction Llp in Mumbai seeks a diligent Office Administrator to manage day-to-day office and accounting tasks, maintain records, and coordinate with management, clients and vendors.

The role involves handling cheques, updating ledgers, GST/TDS support, filing and ensuring confidentiality while following company procedures. The position requires accuracy and professional conduct in a busy construction office environment.

Qualifications

• Performing duties related to your designated position efficiently and diligently.
• Maintaining proper records, files, documents and correspondence.
• Handling day-to-day office/administrative responsibilities assigned to you.
• Coordinating with management, colleagues, clients, vendors and other stakeholders.
• Completing assigned tasks within stipulated timelines.
• Maintaining accuracy and confidentiality of Company information and documents.
• Following Company procedures, systems and instructions.
• Maintaining professional behaviour and workplace discipline.
• Assisting other departments/team members when reasonably required.
• Performing other duties assigned by the Management from time to time

Responsibilities

• Handle day-to-day accounting and bookkeeping, ensuring all financial transactions are recorded accurately and promptly in the Company's books of accounts.
• Maintain and update ledgers, cash books, bank books, journal entries, sales and purchase records, and other routine accounting registers.
• Prepare and update the daily bank position, including available balances, expected receipts and payments, and submit it to the concerned person/Management as required.
• Carry out daily bank reconciliation by matching bank statements with the Company's books, identifying differences and following up on unmatched or incorrect entries.
• Prepare cheques daily as instructed and authorised by the Company, ensuring payee details, amounts, dates and supporting documents are accurate.
• Prepare and maintain a daily cheque list/register showing cheque details, payees, amounts, dates, purpose, status and related payment records.
• Enter bills, invoices, receipts, payments, purchases, expenses, bank transactions and other routine transactions in Tally or other accounting software.
• Maintain the bill book and records of bills issued and received; enter bills into Tally and ensure invoices and supporting documents are properly filed.
• Prepare and record purchase vouchers, payment vouchers, receipt vouchers, journal vouchers and other accounting vouchers, with supporting documents and approvals.
• Maintain petty cash records and enter all petty cash receipts and payments promptly, supported by bills or vouchers; reconcile petty cash balances as required.
• Prepare, update and maintain expense sheets and expense records, including supporting bills and relevant department/project details.
• Prepare and maintain cost sheets as instructed, ensuring prices, charges, taxes, payment terms and other details are accurate and approved before issue.
• Prepare demand letters and payment-demand communications based on approved payment schedules and instructions, and coordinate dispatch and record keeping.
• Prepare agreements for sale and related sales documentation using Company-approved formats and information; coordinate checking and execution with the authorised person/legal team and maintain complete records.
• Maintain records of customer receipts, payments, outstanding amounts, vendor payments, advances and other balances; report discrepancies or pending items to the concerned person.
• Assist with routine GST, TDS and other tax-related accounting records, reconciliations, supporting documents and data preparation as instructed by the Accounts Head/Management or external consultant.
• Organise and maintain physical and digital files for bills, vouchers, bank statements, cheque records, cost sheets, demand letters, agreements, ledgers and other accounting paperwork.
• Maintain the employee attendance sheet/register and update attendance records accurately and regularly; coordinate with the relevant person regarding missing or corrected information.
• Assist with routine administrative work, record maintenance, filing, photocopying/scanning and other office documentation as reasonably assigned.
• Ensure accounting entries and documents are complete, accurate, up to date and confidential; promptly report missing bills, discrepancies, unusual transactions or errors to the reporting manager.
• Coordinate with colleagues and relevant departments to obtain bills, approvals, receipts and other documents required to complete accounting entries and maintain proper records.
• Perform other routine accounting, bookkeeping, documentation and administrative duties reasonably assigned by the reporting manager or Management.

Job description

Role & responsibilities

• Performing duties related to your designated position efficiently and diligently.
• Maintaining proper records, files, documents and correspondence.
• Handling day-to-day office/administrative responsibilities assigned to you.
• Coordinating with management, colleagues, clients, vendors and other stakeholders.
• Completing assigned tasks within stipulated timelines.
• Maintaining accuracy and confidentiality of Company information and documents.
• Following Company procedures, systems and instructions.
• Maintaining professional behaviour and workplace discipline.
• Assisting other departments/team members when reasonably required.
• Performing other duties assigned by the Management from time to time

• Handle day-to-day accounting and bookkeeping, ensuring all financial transactions are recorded accurately and promptly in the Company's books of accounts.
• Maintain and update ledgers, cash books, bank books, journal entries, sales and purchase records, and other routine accounting registers.
• Prepare and update the daily bank position, including available balances, expected receipts and payments, and submit it to the concerned person/Management as required.
• Carry out daily bank reconciliation by matching bank statements with the Company's books, identifying differences and following up on unmatched or incorrect entries.
• Prepare cheques daily as instructed and authorised by the Company, ensuring payee details, amounts, dates and supporting documents are accurate.
• Prepare and maintain a daily cheque list/register showing cheque details, payees, amounts, dates, purpose, status and related payment records.
• Enter bills, invoices, receipts, payments, purchases, expenses, bank transactions and other routine transactions in Tally or other accounting software.
• Maintain the bill book and records of bills issued and received; enter bills into Tally and ensure invoices and supporting documents are properly filed.
• Prepare and record purchase vouchers, payment vouchers, receipt vouchers, journal vouchers and other accounting vouchers, with supporting documents and approvals.
• Maintain petty cash records and enter all petty cash receipts and payments promptly, supported by bills or vouchers; reconcile petty cash balances as required.
• Prepare, update and maintain expense sheets and expense records, including supporting bills and relevant department/project details.
• Prepare and maintain cost sheets as instructed, ensuring prices, charges, taxes, payment terms and other details are accurate and approved before issue.
• Prepare demand letters and payment-demand communications based on approved payment schedules and instructions, and coordinate dispatch and record keeping.
• Prepare agreements for sale and related sales documentation using Company-approved formats and information; coordinate checking and execution with the authorised person/legal team and maintain complete records.
• Maintain records of customer receipts, payments, outstanding amounts, vendor payments, advances and other balances; report discrepancies or pending items to the concerned person.
• Assist with routine GST, TDS and other tax-related accounting records, reconciliations, supporting documents and data preparation as instructed by the Accounts Head/Management or external consultant.
• Organise and maintain physical and digital files for bills, vouchers, bank statements, cheque records, cost sheets, demand letters, agreements, ledgers and other accounting paperwork.
• Maintain the employee attendance sheet/register and update attendance records accurately and regularly; coordinate with the relevant person regarding missing or corrected information.
• Assist with routine administrative work, record maintenance, filing, photocopying/scanning and other office documentation as reasonably assigned.
• Ensure accounting entries and documents are complete, accurate, up to date and confidential; promptly report missing bills, discrepancies, unusual transactions or errors to the reporting manager.
• Coordinate with colleagues and relevant departments to obtain bills, approvals, receipts and other documents required to complete accounting entries and maintain proper records.
• Perform other routine accounting, bookkeeping, documentation and administrative duties reasonably assigned by the reporting manager or Management.