Accountant

Kalpa Corporate Artz; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Kalpa Corporate Artz in Bengaluru seeks an experienced Accounting & Finance professional to manage daily accounting, GST/TDS compliance, and vendor coordination. The role involves maintaining records in Tally Prime and Excel, handling invoices, and coordinating with vendors and logistics partners for timely dispatch and payments.

The ideal candidate will have strong knowledge of GST invoicing, e-invoicing, HSN codes, and purchase accounting, with good communication skills in English and Kannada

Qualifications

• Strong working knowledge of Tally Prime, MS Excel, GST and TDS.
• Good communication in English and Kannada or Hindi.
• Experience communicating with vendors, transporters and courier companies.
• Knowledge of purchase accounting, inventory records and vendor reconciliation.

Responsibilities

• Maintain daily accounting transactions including sales, purchases, expenses and payments.
• Handle GST, TDS and other statutory compliance requirements.
• Maintain accounts using Tally Prime and MS Excel; prepare invoices and purchase orders.
• Manage accounts payable and receivable; perform bank reconciliations.
• Coordinate with vendors, production, and dispatch teams to ensure timely delivery and payment.

Skills

Tally Prime

MS Excel

GST

TDS

Vendor coordination

Inventory records

Purchase accounting

English communication

Kannada or Hindi

Tools

Tally Prime

MS Excel

Job description

Role & responsibilities

1. Accounting & Finance

• Maintain daily accounting transactions, including sales, purchases, expenses, and payments.
• Handle GST, TDS, and other applicable statutory compliance requirements.
• Maintain accounts using Tally Prime and MS Excel.
• Prepare invoices, quotations, purchase orders, debit notes, and credit notes.
• Manage accounts payable and receivable.
• Perform bank reconciliations and maintain accurate financial records.
• Prepare monthly MIS reports, expense statements, and outstanding payment reports.
• Coordinate with the Chartered Accountant for GST returns, audits, and taxation.

2. Vendor Management & Coordination

• Communicate regularly with vendors and suppliers regarding purchases, payments, and deliveries.
• Follow up with vendors for quotations, invoices, pending materials, and order status.
• Coordinate vendor payments and maintain vendor outstanding statements.
• Verify vendor invoices, purchase orders, and payment records.
• Resolve billing discrepancies and coordinate with vendors to ensure timely deliveries.
• Maintain professional relationships with vendors and logistics partners.

3. Dispatch, Logistics & E-Way Bills

• Generate and manage GST e-way bills and e-invoices wherever applicable.
• Prepare delivery challans, tax invoices, packing lists, and dispatch documentation.
• Coordinate with courier companies, transporters, and logistics partners for timely dispatch.
• Track shipments and follow up on pending deliveries.
• Maintain dispatch registers, shipment records, tracking details, and proof of delivery (POD).
• Ensure correct GST details, HSN codes, invoice values, and transporter information in dispatch documents.
• Handle e-way bill updates, cancellations, and extensions as permitted under applicable rules.
• Coordinate with production, packing and dispatch teams to ensure smooth order fulfillment.
• Resolve dispatch-related documentation issues, shipment delays, and transporter queries.
• Ensure compliance with GST and e-way bill requirements for interstate and intrastate movement of goods.

4. Inventory & Purchase Coordination

• Maintain purchase records and stock-related accounting entries.
• Coordinate with production and purchase teams for material requirements.
• Track supplier bills, pending purchase orders, and stock movements.
• Assist with inventory reconciliation and product costing.
• Ensure proper documentation for inward and outward movement of goods.

5. General Administration & Reporting

• Maintain organized accounting, vendor, and dispatch records.
• Prepare daily and weekly reports on payments, outstanding amounts, and dispatches.
• Coordinate with internal departments for billing, procurement, and delivery.
• Support payroll processing and employee reimbursements when required.

Preferred candidate profile

• Strong working knowledge of Tally Prime, MS Excel, GST, and TDS.
• Good understanding of GST invoicing, e-invoicing, HSN codes, and transport documentation.
• Experience communicating with vendors, transporters and courier companies.
• Knowledge of purchase accounting, inventory records, and vendor reconciliation.
• Good communication skills in English and Kannada or Hindi.