Account Executive

Proflow Technologies; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Proflow Technologies is seeking an Accounts Executive to manage day-to-day accounting, GST/TDS compliance, banking, and reconciliations in Pune, Maharashtra. The role requires 2–5 years of experience and strong knowledge of Tally Prime.

You will coordinate with customers, suppliers, banks, and internal departments to ensure accurate books and timely reporting. This is a full-time on-site position offering growth in a trading/manufacturing environment.

Qualifications

• B.Com / M.Com / BBA Finance / MBA Finance or equivalent qualification.
• 2–5 years in accounts and finance preferred but not mandatory.
• Strong knowledge of GST and TDS and statutory compliance.
• Proficiency in Tally Prime or similar ERP/accounting software.
• Good documentation and filing discipline; strong numerical accuracy.

Responsibilities

• Maintain books of accounts in Tally / ERP / accounting software.
• Record and process purchase & sales invoices, expenses, receipts, and payments.
• Prepare journal, payment, receipt, contra, debit note and credit note entries.
• Maintain ledgers and perform regular bank reconciliations.
• Handle GST/TDS compliance and assist in GST returns.
• Coordinate with customers, suppliers, banks, and internal teams.
• Prepare MIS reports and assist in monthly closing and audits.

Skills

Tally Prime

MS Excel

GST

TDS

Accounts receivable

Profit & Loss

Balance Sheet

Documentation

Attention to detail

Communication

Education

B.Com / M.Com / BBA Finance / MBA Finance or equivalent qualification

Tools

Tally Prime

MS Excel

Job description

Roles and Responsibilities

Company: Proflow
Position: Accounts Executive
Department: Accounts & Finance
Employment Type: Full-Time
Location: Pune / Maharashtra
Experience: 25 Years
Reporting To: Finance Manager / Management

Job Summary

Proflow is looking for a responsible and detail-oriented Accounts Executive to manage day-to-day accounting, taxation documentation, banking transactions, receivables, payables, reconciliations, and financial records.

The candidate will be responsible for maintaining accurate books of accounts and ensuring that all sales, purchases, expenses, receipts, payments, GST, TDS, and banking transactions are properly recorded and reconciled.

The Accounts Executive will also coordinate with customers, suppliers, banks, CA/accounting consultants, and internal departments for smooth financial operations.

Key Responsibilities

1. Day-to-Day Accounting

• Maintain books of accounts in Tally / ERP / accounting software.


• Record purchase invoices, sales invoices, expenses, receipts, and payments.


• Prepare and maintain journal, payment, receipt, contra, debit note, and credit note entries.


• Maintain proper ledger accounts.


• Verify supporting documents before accounting entries.


• Maintain proper filing and documentation of financial transactions.


• Ensure accounts are updated on a daily basis.

2. Accounts Receivable

• Maintain customer outstanding statements.


• Track invoice-wise receivables and due dates.


• Follow up with customers for outstanding payments.


• Coordinate with the sales team regarding overdue payments.


• Send customer statements and payment reminders.


• Account for customer receipts and advances.


• Reconcile customer ledgers.


• Prepare weekly ageing reports for management.


• Highlight delayed and high‑risk receivables.

3. Accounts Payable

• Verify supplier invoices against purchase orders and supporting documents.


• Enter purchase invoices into the accounting system.


• Maintain supplier outstanding statements.


• Prepare supplier payment schedules.


• Coordinate payment approvals with management.


• Reconcile supplier ledgers.


• Account for advances paid to suppliers.


• Track debit notes, credit notes, and purchase returns.

4. GST & Tax Compliance

• Maintain GST‑compliant purchase and sales records.


• Verify GSTIN, HSN/SAC codes, tax rates, and invoice details.


• Assist in preparation of GST returns.


• Reconcile purchase records with GSTR‑2B.


• Identify missing or mismatched input tax credit.


• Coordinate with suppliers for GST discrepancies.


• Maintain records required for GST audits and assessments.


• Assist CA/consultant in GST return filing and compliance.

5. Banking & Reconciliation

• Record all bank transactions.


• Perform regular bank reconciliation.


• Monitor incoming customer payments.


• Prepare payment details for suppliers and other expenses.


• Maintain records of NEFT/RTGS/IMPS/cheque transactions.


• Track bank charges, interest, and other banking expenses.


• Coordinate with banks when required.

6. Sales & Purchase Documentation

• Prepare and verify tax invoices.


• Maintain sales and purchase registers.


• Prepare debit notes and credit notes.


• Maintain customer and supplier master data.


• Coordinate with sales, procurement, dispatch, and logistics teams for documentation.


• Assist in preparation of e‑invoices and e‑way bills wherever applicable.

7. Expense & Cash Management

• Verify employee expense claims.


• Maintain petty cash records.


• Account for employee advances and settlements.


• Monitor office and administrative expenses.


• Ensure expenses have appropriate bills and approvals.


• Prepare periodic expense reports.

8. Monthly Closing & MIS

Assist management with monthly accounts closing and preparation of:

• Sales reports


• Purchase reports


• Customer outstanding reports


• Supplier outstanding reports


• Receivable ageing


• Payable ageing


• Cash and bank position


• GST summary


• TDS summary


• Expense reports


• Monthly profitability information

Ensure all ledgers are reconciled before monthly closing.

9. Audit & Statutory Coordination

• Maintain accounting records required for statutory audit.


• Provide documents and ledger details to CA/auditors.


• Assist in GST, TDS, income‑tax, and statutory compliance.


• Maintain proper records of invoices, vouchers, bank statements, and supporting documents.


• Respond to accounting queries raised by auditors or consultants.

Qualification

Preferred

B.Com / M.Com / BBA Finance / MBA Finance or equivalent qualification.

Candidates with relevant accounting experience and strong practical knowledge may also be considered.

Experience

Preferred

2–5 years in accounts and finance.

Experience in a trading, manufacturing, engineering, industrial distribution, or project-based company will be preferred.

Required Skills

The candidate should have:

• Strong knowledge of Tally Prime


• Good knowledge of MS Excel


• Understanding of GST and TDS


• Knowledge of accounts receivable and payable


• Bank reconciliation experience


• Basic understanding of Profit & Loss and Balance Sheet


• Good documentation and filing discipline


• Strong numerical accuracy


• Ability to independently follow up with customers and suppliers


• Good communication and coordination skills


• Ability to work with deadlines

Key Performance Indicators (KPIs)

Performance will be evaluated based on:

• Accuracy of accounting entries


• Daily updating of books


• Timely bank reconciliation


• Customer receivable control


• Reduction in overdue payments


• Supplier reconciliation accuracy


• GST reconciliation accuracy
  
• Timely statutory compliance


• Accuracy of monthly closing


• Timely preparation of MIS reports


• Documentation quality


• Number of unresolved ledger/reconciliation issues

Ideal Candidate

We are looking for a candidate who is systematic, disciplined, accurate, and proactive.

The Accounts Executive should not simply enter vouchers into Tally. The person should actively monitor customer collections, supplier payments, GST/TDS compliance, bank balances, outstanding amounts, and accounting discrepancies and bring important financial issues to management's attention.

The objective of this position is to ensure that management always has accurate and up-to-date information about the company's accounts, cash position, receivables, payables, and statutory obligations.