Work Control Administrator

NHS Scotland; Hospital; On-site; EUR 21,000 - 30,000; Part time

Job summary

NHS Highland is seeking a part-time Work Control Administrator based in the Estates Department at Raigmore Hospital, Inverness.

You will provide administrative services to the Estates Department to ensure an effective Estates service, participate in the Estates Helpdesk, and support facilities maintenance workflows.

The role requires strong Microsoft Office skills, excellent communication, literacy and numeracy, and the ability to prioritise and work on own initiative.

Qualifications

• HNC/HND in Administration or SVQ3 Administration or equivalent is required.
• Experience with Microsoft Office tools (Word, Excel, Access, PowerPoint).
• Experience in facilities maintenance workflows is desirable.
• Excellent communication, literacy and numeracy skills are essential.
• Good interpersonal skills and ability to prioritise and manage time.

Responsibilities

• Provide administrative services to the Estates Department to ensure an effective Estates service.
• Participate in the Estates Helpdesk function.
• Assist with facilities maintenance workflows and related tasks.
• Prioritise and manage workload using own initiative.

Skills

Microsoft Office suite

Facilities maintenance workflows

Excellent communication

Literacy and numeracy

Interpersonal skills

Time management

Information analysis

Education

HNC/HND in Administration or SVQ3 Administration or equivalent

Tools

Microsoft Office

Job description

About NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Job Details

At NHS Highland we have part-time vacancy within our Estates Department for an Work Control Administrator based in the Estates Department, Raigmore Hospital, Inverness.

The successful candidate will provide administrative services, as part of a team, to the Estates Department to ensure that an effective Estates service is provided throughout the NHS Highland area, including participation in the Estates Helpdesk function, and all associated aspects.

What we are looking for

• HNC/HND in Administration or SVQ3 Administration or equivalent.
• The post holder should have a working knowledge and experience of Microsoft Office, including word, Excel, Access and PowerPoint.
• Experience in facilities maintenance workflows
• Excellent communication skills including good telephone manner, tact and diplomacy.
• Excellent literacy and numeracy skills.
• Good interpersonal skills.
• Ability to prioritise and manage time, and work, using own initiative.
• Ability to analyse information and communicate it in a straightforward manner.

Informal enquiries to Kirsteen Antliff- 07484478120

Eligibility

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS) for this role.

Applicants are welcome from Gaelic speakers. / Tha fàilte air tagraidhean bho luchd‑labhairt na Gàidhlig.

Posts close at midnight on the indicated date.

Location

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

About NHS Highland

We employ over 10,700 people, making us one of the biggest employers in the area. As an organisation, we make a very significant contribution to the local economy.

Our staff are also important members of our communities. Our greatest asset is our workforce, and the way we go about our work comes from the values and behaviours we demonstrate on a daily basis. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and social care values.

Company Values

• Care and compassion
• Dignity and respect
• Openness, honesty and responsibility
• Quality and teamwork