Vehicle Purchasing Assistant

Drivalia; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

Drivalia is seeking a proactive Customer Operations professional in Ireland to support the end-to-end vehicle procurement process and manage new vehicle deliveries with suppliers and customers. The role emphasizes efficient order management, timely delivery, and active coordination with manufacturers and third-party providers.

You will oversee the full lifecycle from order placement to delivery, negotiate discounts where possible, and ensure accurate reporting and communication across

Qualifications

• Experience in vehicle procurement or supplier coordination.
• Knowledge of end-to-end order-to-delivery processes.

Responsibilities

• Oversee the order management process from order placement through to end user delivery in line with procedures, processes and SLAs to maintain best-in-class efficiencies
• Negotiate and monitor discounts, with a view to maximising where there is potential volume
• Coordination of vehicle fit-out requirements with third-party suppliers
• Consistent monitoring of new vehicle delivery dates to ensure communicated timelines and customer expectations are met
• Proactive management of new vehicle registrations as per arrival dates, contract end dates and customer requirements
• Collaboration with customers, drivers and suppliers to ensure new vehicles are delivered within efficient and agreed timelines
• Coordination of any return vehicles to Drivalia in conjunction with new vehicle deliveries
• Manage and maintain relationships with manufacturers and suppliers, including participation and engagement at meetings/events
• Systematic management of each of the above tasks so that reporting and automated communication are accurate

Skills

Order management

Negotiation

Vendor coordination

Delivery coordination

Tools

ERP systems

Excel

Job description

We are seeking an enthusiastic and talented individual to join our Customer Operations team and functions. This person will be responsible with assisting with the overall vehicle procurement process, as well as the management and administration of new vehicle deliveries. The day-to-day aspects of the role involve ensuring the end-to-end order management process of new vehicles are efficiently managed at all times, in addition to the timely and accurate delivery of new vehicles to the end user through collaboration with our suppliers and customers.

Key Responsibilities:

• Oversee the order management process from order placement through to end user delivery in line with procedures, processes and SLAs to maintain best-in-class efficiencies
• Negotiate and monitor discounts, with a view to maximising where there is potential volume
• Coordination of vehicle fit-out requirements with third-party suppliers
• Consistent monitoring of new vehicle delivery dates to ensure communicated timelines and customer expectations are met
• Proactive management of new vehicle registrations as per arrival dates, contract end dates and customer requirements
• Collaboration with customers, drivers and suppliers to ensure new vehicles are delivered within efficient and agreed timelines
• Coordination of any return vehicles to Drivalia in conjunction with new vehicle deliveries
• Manage and maintain relationships with manufacturers and suppliers, including participation and engagement at meetings/events
• Systematic management of each of the above tasks so that reporting and automated communication are accurate