Travel & Mobilisation Administrator

Crown; Roundwood; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Private Health Insurance

Pension Plan

Paid Time Off

Hybrid Working

Ongoing Training & Development

Job summary

Crown is expanding its Business Services team and seeks a Travel & Mobilisation Administrator to coordinate travel, accommodation and workforce mobilisation for employees and subcontractors across Europe.

You'll work closely with Operations, HR and Compliance to ensure on-site arrival is safe, timely and well-equipped, while balancing multiple projects and jurisdictions in a fast-paced environment.

Qualifications

• Proven organisational and time-management abilities.
• Strong attention to detail and ability to prioritise.
• Excellent communication and problem-solving skills.
• Comfortable working under pressure in a fast-paced environment.
• Experience in travel coordination, logistics, mobilisation or administration.
• Confident using MS Office applications, especially Excel and Outlook.

Responsibilities

• Coordinate domestic and international travel, accommodation, transfers and vehicle hire.
• Manage travel changes, cancellations and urgent bookings.
• Coordinate employee and subcontractor mobilisation across projects and countries.
• Liaise with Project Managers and Site Managers on mobilisation requirements.
• Ensure necessary visas, work permits and training records are in place.
• Maintain accurate travel and mobilisation records and process related invoices.

Skills

Organisational skills

Time management

Attention to detail

Communication

Problem solving

Working under pressure

Tools

Microsoft Excel

Microsoft Outlook

Job description

Working Model:

Hybrid working available after probation

Join Crown

Crown is growing, and with projects across Ireland, the UK and mainland Europe, we're looking for a Travel & Mobilisation Administrator to help keep our people moving.

This is a key role within our Business Services team, coordinating travel, accommodation and workforce mobilisation for employees and subcontractors travelling to our projects across Europe.

If you're highly organised, enjoy a fast-paced environment and are someone who makes sure the details are taken care of, this could be the role for you.

The Role

You will coordinate travel and mobilisation from start to finish, ensuring our people arrive on site safely, on time and with everything they need in place.

Working closely with Operations, Project Teams, HR and Compliance, you'll manage multiple requirements across different projects and countries.

Key Responsibilities

• Coordinate domestic and international flights, accommodation, transfers and vehicle hire
• Manage travel changes, cancellations and urgent bookings
• Coordinate employee and subcontractor mobilisation in line with project requirements
• Liaise with Project Managers and Site Managers on workforce and mobilisation requirements
• Ensure passports, visas, work permits, A1 certificates and relevant training and competency records are in place
• Manage accommodation allocations, occupancy and related issues
• Maintain accurate travel, accommodation and mobilisation records
• Process travel and accommodation invoices and assist with cost tracking
• Act as a key point of contact for employees and project teams regarding travel and mobilisation
• Identify opportunities to improve processes and increase efficiency

Requirements

• Previous experience in travel coordination, logistics, mobilisation or administration
• Excellent organisational and time-management skills
• Strong attention to detail and ability to manage multiple priorities
• Confident using Microsoft Office, particularly Excel and Outlook
• Excellent communication and problem-solving skills
• Comfortable working under pressure in a fast-paced environment

Desirable

• Experience within construction, engineering or infrastructure
• Experience coordinating international travel
• Knowledge of visa and work permit requirements
• Experience with travel or workforce management systems

Benefits

• Private Health Insurance
• Pension Plan
• Paid Time Off
• Hybrid Working
• Ongoing Training & Development

Why Join Crown?

Join a growing Irish company and play a key role in supporting major projects across Europe. You'll gain valuable experience in international travel and workforce mobilisation, working closely with teams across the business.