Travel Co Ordinator

Engage People Recruitment; Dublin; On-site; EUR 32,000 - 43,000; Full time

Job summary

Engage People Recruitment is seeking a Travel Co-ordinator for an on-site role in Ballymount, County Dublin. You will organise flights, hotels, rental cars and transfers to support project schedules and ensure compliance.

The role requires proactive communication with the head office, on-site offices, and travel agencies, plus strong administration and data handling to maintain records and cost data across Ireland and Europe.

Qualifications

• Experience in travel industry (leisure or corporate) with high volumes.
• Experience managing travel across multiple locations.
• Self-motivated, organized with ability to manage multiple priorities.
• Excellent verbal and written communication with suppliers and internal teams.
• Strong administrative skills with Excel and Outlook.
• Awareness of international travel regulations.

Responsibilities

• Organise travel, hotel accommodation, rental cars and transfers for employees and executives according to project schedules.
• Manage the primary travel inbox and prioritise emails for the team.
• Ensure clear communication between head office and on-site offices.
• Collaborate with Finance to verify travel expenses and agreements.
• Oversee travel operations in Ireland and across European sites.
• Handle invoices, payment approvals, contracts, and documentation.
• Monitor compliance with travel requests.
• Liaise with travel agencies to maintain service standards and handle issues.
• Maintain accurate records of travel-related bookings.
• Prepare high-quality reports as needed.
• Provide updates to Travel Coordinator Lead and Finance Director.
• Assist other areas of the Travel Department as required.

Skills

Travel coordination

Vendor communication

Organisational skills

Communication skills

Tools

Excel

Outlook

Job description

On-site: Ballymount, County Dublin, Ireland

Company Description

Our client is an industry-leading international construction company headquartered in Dublin, delivering projects across Europe.

Role Overview

Due to continuous growth, our client is seeking a highly organised and proactive Travel Co-Ordinator to join their team. To succeed in this position, you must be highly organised, proactive, with excellent communication skills (verbal & written), and have previous experience in organising a high volume of flights, hotels/ accommodation, and car rentals. The successful candidate will be responsible for ensuring operational efficiency and compliance, while also supporting the broader travel coordination activities as required.

Key Responsibilities

• Responsible for organising travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules
• Manage the primary travel email inbox by monitoring incoming messages and prioritising emails, and promptly forwarding them to the appropriate team members or departments as needed
• Ensure clear and timely communication between head office and approvers/on-site offices
• Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements
• Oversee and support travel operations in Ireland and across European project sites
• Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms
• Monitor and ensure compliance with all travel requests
• Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise
• Maintain accurate records of all travel-related bookings.
• Prepare high-quality reports as required.
• Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director.
• Assist the other areas of the Travel Department as required.

Requirements

• Previous experience in the travel industry - Leisure or Corporate (high volumes)
• Experience managing travel across multiple locations is highly advantageous
• Self-motivated, organised individual with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills (verbal & written) with the ability to engage with international suppliers, employees, and internal teams
• High attention to detail with strong administrative skills, including proficiency in Microsoft Office, particularly Excel and Outlook
• Ability to work independently while contributing to a wider operations/travel team
• Awareness of international travel regulations

Strong base salary and package attached.