Tender Document Controller & Pre-Contract Coordinator

Actavo; Kildare; On-site; EUR 42,000 - 58,000; Full time

Benefits offered by this job

Pension plan

Life assurance – 4 times your annual</

Employee assistance programme

Refer a friend scheme

Maternity pay

Educational assistance

Career progression opportunities

Long Service Awards

Job summary

Actavo in Kildare, Ireland is seeking a Document Controller & Assistant Pre-Contract Coordinator to manage tender and pre-contract documentation, ensuring accuracy and timely submissions. You will coordinate inputs from estimators, bid managers, and specialist teams while providing essential administrative support throughout tender lifecycles.

The role calls for strong MS Office skills, experience with document management systems, and familiarity with SharePoint or tender portals.

Qualifications

• Advanced Microsoft Office skills (Word, Excel, PowerPoint).
• Strong document formatting and editing abilities.

Responsibilities

• Document Control: maintain tender and pre-contract documents per procedures.
• Pre-Contract Coordination: assist with tender and pre-qualification submissions.
• Coordinate inputs from estimators, bid managers, commercial and operational teams, SME.
• Admin support: schedule tender review meetings and issue minutes/action logs.
• Prepare correspondence, reports and submission documentation.
• Ensure submissions comply with client and company requirements.
• Maintain records related to ISO standards, certifications, policies and accreditation documentation.

Skills

Advanced MS Office

Document formatting

Education

Third-level qualification in related field

Tools

Document management systems

SharePoint

Job description

Actavo in Kildare, Ireland is seeking a Document Controller & Assistant Pre-Contract Coordinator to manage tender and pre-contract documentation, ensuring accuracy and timely submissions. You will coordinate inputs from estimators, bid managers, and specialist teams while providing essential administrative support throughout tender lifecycles.

The role calls for strong MS Office skills, experience with document management systems, and familiarity with SharePoint or tender portals.