Tender and Sales Coordinator

Celtic Careers; Dublin; On-site; EUR 45,000 - 50,000; Full time

Job summary

Celtic Careers in Ireland is seeking a Tender & Sales Coordinator to join our team in Southwest Dublin. The role supports both the Sales & Tender functions, coordinating tender submissions, preparing quotations, and maintaining CRM/ERP systems while providing daily admin support.

The successful candidate will be highly organised, detail-oriented and adept at managing multiple priorities in a deadline-driven environment.

Qualifications

• Previous experience in an office, sales support, administration or coordination role.
• Experience in tenders, bids, sales support or similar role would be highly advantageous.
• Strong proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Previous experience using Salesforce or another CRM system is advantageous.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Ability to manage multiple tasks and prioritise effectively in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Ability to work independently, demonstrate initiative and contribute effectively as part of a team.

Responsibilities

• Coordinate the preparation and submission of tender and bid documentation, including pre-qualification and post-tender responses.
• Monitor relevant eTendering platforms and ensure opportunities, notifications and documentation are communicated to the appropriate team members within required deadlines.
• Prepare customer quotations and follow up on outstanding quotations.
• Maintain accurate pricing and customer information across internal ERP and CRM systems.
• Update Salesforce records, actions and quotation activity.
• Prepare and analyse sales reports, including manipulating and presenting data using Microsoft Excel.
• Provide administrative and coordination support to the Sales and Bids teams.
• Attend and assist with internal and external meetings as required.
• Support the wider Sales team with ad hoc administrative and coordination tasks.
• Maintain professional relationships with customers, suppliers and colleagues while ensuring confidentiality at all times.

Skills

Excel

Word

Outlook

Organisational skills

Communication skills

Time-management

Tools

Salesforce

Job description

We are currently recruiting for a Tender & Sales Coordinator to join our team in Southwest Dublin. This is a varied role supporting both the Sales & Tender functions, with responsibility for coordinating tender submissions, preparing quotations, maintaining CRM and ERP systems, and providing day-to-day administrative support.

The successful candidate will be highly organised, detail-oriented and comfortable managing multiple priorities in a deadline-driven environment.

Key Responsibilities

• Coordinate the preparation and submission of tender and bid documentation, including pre-qualification and post-tender responses.
• Monitor relevant eTendering platforms and ensure opportunities, notifications and documentation are communicated to the appropriate team members within required deadlines.
• Prepare customer quotations and follow up on outstanding quotations.
• Maintain accurate pricing and customer information across internal ERP and CRM systems.
• Update Salesforce records, actions and quotation activity.
• Prepare and analyse sales reports, including manipulating and presenting data using Microsoft Excel.
• Provide administrative and coordination support to the Sales and Bids teams.
• Attend and assist with internal and external meetings as required.
• Support the wider Sales team with ad hoc administrative and coordination tasks.
• Maintain professional relationships with customers, suppliers and colleagues while ensuring confidentiality at all times.

Skills & Experience

• Previous experience in an office, sales support, administration or coordination role.
• Previous experience in tenders, bids, sales support or a similar role would be highly advantageous.
• Strong proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Previous experience using Salesforce or another CRM system is advantageous.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Ability to manage multiple tasks and prioritise effectively in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Ability to work independently, demonstrate initiative and contribute effectively as part of a team.

What We Offer

• Salary of €45,000–€50,000, depending on experience.
• A varied role combining tender coordination and sales support.
• The opportunity to work closely with both Sales and Bids teams.
• A fully office-based position in Southwest Dublin.

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