Bid Coordinator

Sigmar Recruitment; Dublin; On-site; EUR 40,000 - 50,000; Full time

Job summary

Sigmar Recruitment in Dublin is seeking a Bid Coordinator to manage the full submission process for public and private tenders, expressions of interest, and pre-qualification documents.

You will coordinate inputs from internal and external subject matter experts, ensure deadlines are met, format bid documents to meet RFP standards and brand guidelines, and maintain the bid content library and supporting databases.

Qualifications

• Experience in bid coordination for architecture/engineering/construction bids.
• Strong understanding of public and private tender processes.
• Degree or equivalent qualification required.

Responsibilities

• Coordinate the entire preparation and submission process for tenders, EOIs and pre-qualification questionnaires.
• Review RFP/tender documents to identify submission requirements, deadlines and compliance criteria.
• Gather inputs from internal/external subject matter experts and partners to compile documentation.

Skills

Bid coordination experience

Tender processes

English fluency

German language skills

Communication skills

Attention to detail

Microsoft Office

Education

Third-level degree

Tools

Microsoft Office

Adobe InDesign

Job description

Bid Coordinator – Support Role

About Your New Employer

• Join a highly regarded architectural practice, long-established in Dublin and now a trusted partner for some of the world’s largest technology companies. Leverage over 35 years of experience, with a legacy in designing over seven million square feet of data centres and leading international projects across Ireland, the UK, the Nordics, Germany, Switzerland, and Spain. Be part of a collaborative team whose expertise extends beyond data centres to commercial, workplace, healthcare, retail, and community architecture—offering a diverse and engaging work culture.

About Your New Job

• As the Bid Coordinator, you will coordinate the entire preparation and submission process for both public and private sector tenders, expressions of interest, pre-qualification questionnaires, and other bid submissions.
• Review RFP and tender documents to identify key submission requirements, deadlines, and compliance criteria.
• Efficiently manage inputs from internal and external subject matter experts, consultants, and project partners, ensuring timely and accurate compilation of all documentation.
• You will be responsible for formatting and compiling bid documents to meet RFP standards and company brand guidelines, supporting the creation of technical proposals, presentations, and qualification documents.
• Uphold document control, version management, proofreading, and quality assurance throughout the bidding cycle, and maintain the bid content library and supporting databases.

What Skills You Need

• Previous experience in bid coordination, bid support, or a similar administrative or project support role, ideally within architecture, engineering, construction, or related sectors.
• Strong understanding of public and private sector tender processes.
• A relevant third-level degree or equivalent qualification.
• Excellent organisational and coordination abilities to manage multiple deadlines and priorities.
• Demonstrated attention to detail, document quality, and accuracy.
• Confident communicator, both written and verbal, with strong interpersonal skills.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Adobe InDesign for professional document production.
• Fluent written and spoken English. German language skills are a plus.
• Proactive, collaborative, and comfortable working both independently and as part of a team.

What's on Offer

• Opportunity to work with a heritage practice at the forefront of high-profile, international architectural projects.
• Career development, ongoing training, and the chance to shape innovative bid processes and resources.
• Competitive salary of between €40k - 50k tailored to your experience and benefits including a collaborative, supportive, and ambitious work environment.