Facilities & Operations Administrator

Canon; Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

Canon is seeking a facilities and operations professional to ensure smooth day-to-day workplace operations and building maintenance. The role coordinates with IT, Finance, Procurement, Payroll, Health & Safety, Sustainability, Travel and Fleet to meet requirements and maintain safety standards.

You will support the business operations team with administration for order-to-invoice processes, including logistics and inventory management, and assist the Business Operations Manager as needed.

Qualifications

• Experience in facilities or office operations.
• Ability to coordinate with multiple internal teams and contractors.
• Knowledge of health and safety guidelines and compliance.

Responsibilities

• Oversee day-to-day operation of the workplace, facilities and related business support services.
• Maintain building condition and office equipment per schedule; ensure safety and compliance.
• Coordinate with IT, Finance, Procurement, Payroll, Health & Safety, Sustainability, Travel and Fleet to meet requirements.
• Support business operations team with administration across order-to-invoice processes, logistics and inventory management.
• Assist the Business Operations Manager as required, including invoice portal entry.

Skills

Facilities management

Vendor coordination

Office operations

Education

High school diploma or equivalent

Tools

MS Office

Job description

This role is responsible for ensuring the smooth day-to-day operation of the workplace, facilities and associated business support services. Responsible for the maintenance of the building, ensuring the premises is in good condition and that all office equipment is maintained as per the schedule and in good working order. Ensures that operational standards at the building meets the requirements. Manage day to day issues as they arise in a professional and prompt manner. To Coordinate with other departments including IT, Finance, Procurement, Payroll, Health & Safety, Sustainability, Travel and Fleet to ensure requirements are met. Health and Safety is paramount and ensuring that all Contractors that carry out services to the building comply with our Health and safety guidelines.

In addition to the responsibilities outlined above you will play a vital role in supporting our business operations team. This team are responsible for administration activities for the life cycle of the order to invoice processes. Supported areas will include logistics & inventory management as well as invoice portal entry and generally supporting the Business Operations Manager as required.