Strategic Finance Assistant — Invoicing & Grants

Candidate Manager LTD; Dublin; On-site; EUR 28,000 - 46,000; Full time

Job summary

IDA Ireland is seeking an Executive Assistant in Financial Management to support invoice payments, expense checks, and grant claim processing. The role emphasizes adherence to IDA procedures, supplier reconciliation, and effective stakeholder communication within a dynamic finance team.

The position requires a degree-level qualification and flexibility to work outside normal hours, with long service provisions and opportunities for development in a supportive workplace.

Qualifications

• Effective communication and personal effectiveness in a professional environment.
• Client-focused relationship building and stakeholder management.
• Negotiation and influencing skills for internal and external partners.
• Project management and organizational capabilities.
• Strong networking and collaboration across teams and functions.

Responsibilities

• Process and pay creditors invoices in line with Revenue regulations, Prompt Payment of Accounts and eRCT.
• Ensure procurement procedures are observed and adhered to; manage supplier payments within 15-day terms.
• Set up and amend creditor accounts and assist with supplier queries; reconcile statements.
• Assist in processing grant claims and liaise with clients and project executives as required.
• Maintain internal procedures, update manuals, and support system upgrades.

Skills

Communications

Relationship Building

Negotiation

Project Management

Networking

Knowledge

Education

Bachelor's degree or higher

Job description

IDA Ireland is seeking an Executive Assistant in Financial Management to support invoice payments, expense checks, and grant claim processing. The role emphasizes adherence to IDA procedures, supplier reconciliation, and effective stakeholder communication within a dynamic finance team.

The position requires a degree-level qualification and flexibility to work outside normal hours, with long service provisions and opportunities for development in a supportive workplace.