Executive Assistant - Financial Management

Candidate Manager LTD; Dublin; On-site; EUR 28,000 - 46,000; Full time

Job summary

IDA Ireland is seeking an Executive Assistant in Financial Management to support invoice payments, expense checks, and grant claim processing. The role emphasizes adherence to IDA procedures, supplier reconciliation, and effective stakeholder communication within a dynamic finance team.

The position requires a degree-level qualification and flexibility to work outside normal hours, with long service provisions and opportunities for development in a supportive workplace.

Qualifications

• Effective communication and personal effectiveness in a professional environment.
• Client-focused relationship building and stakeholder management.
• Negotiation and influencing skills for internal and external partners.
• Project management and organizational capabilities.
• Strong networking and collaboration across teams and functions.

Responsibilities

• Process and pay creditors invoices in line with Revenue regulations, Prompt Payment of Accounts and eRCT.
• Ensure procurement procedures are observed and adhered to; manage supplier payments within 15-day terms.
• Set up and amend creditor accounts and assist with supplier queries; reconcile statements.
• Assist in processing grant claims and liaise with clients and project executives as required.
• Maintain internal procedures, update manuals, and support system upgrades.

Skills

Communications

Relationship Building

Negotiation

Project Management

Networking

Knowledge

Education

Bachelor's degree or higher

Job description

Executive Assistant - Financial Management (2026-65)

Job Purpose:
This role holds a critical role in the IDA Finance Department with a particular focus on the efficient payment of invoices, assisting in checking and processing of IDA staff expense claims and assisting in processing client grant claims, in accordance with IDA procedures.
Key Tasks:

• To process and pay creditors invoices in accordance with the provisions of Revenue regulations, Prompt Payment of Accounts and eRCT legislation.
• To ensure that the Procurement procedures are observed and adhered to.
• To ensure that suppliers are paid within the time frame permitted under internal provisions for meeting the requirements of the 15-day Prompt Payments Act.
• Set up and amendment of creditor accounts and supplier details. Assist with supplier queries.
• Process credit notes and reconcile supplier accounts statements on an ongoing basis and resolving creditor invoice queries on an ongoing basis.
• Maintain Utilities Contract register
• Assisting in processing grant claims to include liaising with clients and project executives as required and updating grant payments on the Grants Payments system.
• Deal with staff/ supplier/ client queries efficiently and effectively.
• Other ad hoc duties that may be assigned related to Financial Management function.
• Ensure that IDA procedures regarding the registering, processing and settlement of Invoices, Expenses and Grant claims are effectively implemented.
• Ensure that procedure manuals are regularly updated.
• Assist with system upgrades and enhancements
• To ensure dignity, respect and equality are applied within and outside the Organisation and that a work life balance is supported as much as possible in the workplace.
• Ensure that IDA's Eire values of Enterprising, Inclusive, Resourceful, Empowering are upheld at all times.
• To ensure that continuous learning and development is undertaken through informal and formal learning and participation in the Performance Management and Development Review Process.
• To demonstrate flexibility in undertaking additional tasks as may be assigned.

Key Competencies Required

• Communications and Personal Effectiveness
• Client Focused Relationship Building
• Negotiation and Influencing
• Project Management
• Networking
• Knowledge

Additional Requirements

• A relevant third level qualification, to a minimum of degree standard, and/or relevant business experience is desirable but not essential.
• Ability to work well under pressure and meet challenging deadlines.
• Ongoing flexibility.
• Aspects of this role will require working outside of normal office hours.
• A full driving license is desirable but not a requirement
• IDA Ireland values diversity in its workforce and welcomes a broad range of applications.

Salary:
€28,358 to €46,439 per annum contributory superannuation.
Rising by long service increments to €47,762 (after 3 years satisfactory service at the maximum of the range
Human Resources & Organisational Development
Date: 2nd October 2026
IDA Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce. We encourage you to reach out to us directly at should you require assistance or reasonable accommodation during the recruitment process with IDA Ireland.