Finance Operations Assistant — Invoices & Grants

Candidate Manager LTD; Leinster; On-site; EUR 28,000 - 46,000; Full time

Job summary

IDA Ireland invites applications for the Executive Assistant - Financial Management role. You will support the Finance Department with invoicing, expense claims, and grant processing, ensuring compliance with IDA procedures.

The role demands attention to deadlines, strong financial controls, and flexibility to assist across related tasks, with opportunities for professional development within a diverse, inclusive workplace.

Qualifications

• A relevant third level qualification is desirable but not essential.
• Ability to work well under pressure and meet deadlines.
• Ongoing flexibility and willingness to work outside normal hours.
• A full driving licence is desirable but not required.

Responsibilities

• Process and pay creditors invoices in accordance with regulations.
• Set up and maintain creditor accounts and supplier details; assist with queries.
• Process credit notes and reconcile supplier statements; resolve invoice queries.
• Assist with grants processing and updates in the Grants Payments system.
• Respond to staff/supplier/client queries efficiently and effectively.

Skills

Communications

Client focus

Negotiation

Project management

Networking

Knowledge

Education

Degree or higher education

Job description

IDA Ireland invites applications for the Executive Assistant - Financial Management role. You will support the Finance Department with invoicing, expense claims, and grant processing, ensuring compliance with IDA procedures.

The role demands attention to deadlines, strong financial controls, and flexibility to assist across related tasks, with opportunities for professional development within a diverse, inclusive workplace.