Stock Office Admin

Americold; Dublin; Hybrid; EUR 22,000 - 32,000; Full time

Job summary

Americold Dublin is seeking a detail-oriented Stock Office Administrator to oversee stock movements, maintain accurate inventory records, and coordinate with customers and internal teams. You will record stock movements in the Warehouse Management System (WMS) and ensure data accuracy across daily operations.

The role requires strong organizational skills, experience with warehouse inventory and WMS, and excellent communication.

Qualifications

• Previous experience with warehouse inventory.
• Excellent working knowledge of a Warehouse Management System (WMS).
• A self-starter in a high-volume turnaround.
• Good communication skills (verbal and written).
• Good problem‑solving skills.
• Flexible during times of change and willing to take on additional duties within the team.
• Ability to work in a fast-paced environment.

Responsibilities

• Oversee stock movements and balances under supervision.
• Record stock movements and changes in product status in the WMS.
• Coordinate and document daily stock-related transactions with Stores and customers.
• Provide customers with regular stock reports and updates as agreed.
• Handle customer telephone inquiries and resolve stock-related concerns.

Skills

Warehouse inventory experience

WMS knowledge

Self-starter

Communication skills

Problem solving

Multi-tasking in fast-paced env

Customer service mindset

Tools

Warehouse Management System (WMS)

Job description

Here at Americold Dublin we are now recruiting for a Stock Office Administrator.

We are seeking a detail-oriented and organized individual to join our team as an Stock office Administrator. In this role, you will oversee stock movements, maintain accurate inventory records, and ensure seamless communication with customers and internal teams.

This position involves managing and controlling stock movements and balances for customers under your supervision, ensuring accuracy in inventory levels and transactions for effective stock management. You will accurately and promptly record stock movements, changes in product status, and other inventory matters in the Warehouse Management System (WMS).

You will coordinate and document daily stock-related transactions to ensure smooth operations. Collaborating with Stores personnel is crucial to planning, receiving, and delivering customer inventory. Additionally, you will provide customers with regular reports and updates as agreed.

In this role, you will handle customer telephone inquiries professionally and resolve any stock-related concerns. Another key responsibility is daily updates to customer stock systems to ensure data accuracy.

Attention to detail and strong organizational skills are essential for this role. Proficiency in Warehouse Management Systems or similar inventory software is necessary. Effective communication skills for liaising with customers and internal teams and the ability to manage multiple tasks and prioritize efficiently are also required.

This role is vital for maintaining customer satisfaction and operational efficiency through precise stock management and proactive communication.

Working Hours

Monday to Friday, 8am - 5pm with weekend flexibility

Rate of Pay

€18.88 per hour

Key requirements

• Previous experience with warehouse inventory
• Excellent working knowledge of a Warehouse Management System (WMS)
• A self-starter - this role has a high-volume turnaround
• Good communication skills (both verbal and written)
• Good problem-solving skills
• Flexible during times of change and display a willingness to take on additional duties as required within the team
• Ability to work in a fast-paced environment

Americold is an Equal Opportunities Employer committed to diversity and inclusion. We consider all applicants based on their qualifications, regardless of gender, race, disability, age, or any other characteristic