Specialist, HR Operations (On-Boarding)

seic; Ireland; Hybrid; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Healthcare for you and family

Pension Scheme

On-site Gym and fitness classes

Job summary

SEI Investments in Ireland is seeking a Human Resources Co-Ordinator (Onboarding) to support the People & Culture team through the end-to-end onboarding process. You will manage offers, contracts and new starter setup, ensuring accuracy and timely delivery.

In this role you will coordinate screening, liaise with Payroll, IT and Facilities, and support induction activities while maintaining compliant records and data protection standards.

Qualifications

• Degree or diploma in Human Resources or CIPD, or working towards.
• Minimum one year HR administration experience, ideally onboarding.
• Experience with HR/TMS data management is advantageous; Workday experience is a plus.

Responsibilities

• Coordinate end-to-end onboarding from accepted offer to day-one completion.
• Prepare contracts of employment, offer letters and starter documentation on time.
• Coordinate pre-employment screening, references, background checks and right-to-work docs.
• Act as point of contact for candidates, hires, managers and stakeholders.
• Maintain candidate and employee records in HR systems with data quality and confidentiality.

Skills

HR Administration

Data management

Communication skills

Education

Degree/Diploma in Human Resources or CIPD

Working towards CIPD

Tools

Workday

Job description

SEI Investments is a leading global provider of asset management and investment technology solutions. The company's innovative solutions help corporations, financial institutions, financial advisors, and affluent families create and manage wealth. SEI is a people focused organization which encourages and recognizes employee development as being a critical component in the provision of excellent client service. An open, collaborative and detail oriented environment underpins this business objective.

Position Description:

The Human Resources Co-Ordinator (Onboarding) will support the People & Culture team by coordinating the end-to-end onboarding process. The successful candidate will be self-motivated, detailed and client-focused, and able to manage multiple confidential tasks within tight deadlines. Strong communication and relationship management skills are essential.

What you'll do:

• Coordinate the end-to-end onboarding process from accepted offer through to completion of the new hire's initial onboarding requirements.
• Prepare contracts of employment, offer letters and associated new starter documentation accurately and within agreed timelines.
• Coordinate pre-employment screening, references, background checks and right-to-work documentation, escalating issues where appropriate.
• Act as a key point of contact for candidates, new hires, hiring managers and internal stakeholders, providing timely updates and a positive onboarding experience.
• Create and maintain accurate candidate and employee records in the applicant tracking and HR systems, ensuring data quality, confidentiality and compliance with data protection requirements.
• Coordinate new starter set-up with Payroll, IT, Facilities and other relevant teams, ensuring that payroll information, system access, equipment and workplace arrangements are in place for day one.
• Schedule and support induction activities, including preparing welcome materials and delivering day-one orientation as required.
• Monitor completion of mandatory onboarding documentation and training, follow up on outstanding actions and maintain appropriate audit records.
• Support Irish employment permit and immigration administration for new hires, liaising with relevant stakeholders and maintaining accurate compliance records.
• Produce onboarding reports and metrics, identify recurring issues and contribute to process improvements.
• Lead as required elements of key activity to support new joiners until their satisfactory completion of six months probation period.
• Support other People & Culture projects and administrative activities as required.

What you will bring to the table:

• Qualifications - Degree/Diploma in Human Resources, (CIPD), or working towards same.
• Minimum one year HR Administration/ experience ideally covering onboarding.
• Experience in managing data in HR / TMS database systems an advantage.
• Experience in Workday an advantage.

Attributes we value:

• Ability to multi-task and prioritize; deals well with shifting priorities and assignments.
• Demonstrates efficiency, productivity, attention to detail, strong organizational skills and accuracy.
• Strong oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong computer skills, including proficiency in Microsoft Office, PowerPoint and Excel.
• Positive 'can do' attitude with excellent problem-solving skills.
• Detail-oriented.
• Team player.

Benefits you can expect:

• Healthcare for yourself, your spouse and any dependents up to the age of 18 years. Pension Scheme. On-site Gym with Fitness Classes and 1:1 PT Sessions.

We are focused on ensuring a healthy work-life balance and offer a hybrid working model and flexible working hours.

The position title reflected in this job description is aligned with SEI's current internal job architecture. As part of SEI's role and career framework, internal job titles may not directly correspond to external market titles and may differ from titles previously assigned during an employee's tenure or at the time of hire.

SEI is an Equal Opportunity Employer and so much more...

We recognize that our people are our most valuable asset and are (literally) invested in your success; we know that a healthy, happy and motivated workforce is key to our continued growth. We are focused on ensuring a healthy work-life balance and offer our employees benefits which include private medical care for you and your family, educational assistance scheme and actively encourage work life balance.

AI Acceptable Use in the application and interview process:

SEI acknowledges the growing integration of artificial intelligence (AI) tools into individuals' personal and professional lives. If you intend to incorporate the use of any AI tools at any stage of the application and/or interview process, please ensure you have reviewed and adhere to our AI use guidelines .