Specialist, HR Operations (On-Boarding)

106 Global Fund Services Ltd.; Dublin; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Healthcare for you and family

Pension scheme

On-site gym with fitness classes

Job summary

SEI Investments is seeking an HR Co-Ordinator (Onboarding) to coordinate the end-to-end onboarding process within the People & Culture team. The role requires meticulous, client-focused handling of multiple confidential tasks under tight deadlines.

The successful candidate will manage contracts, screening, and new starter setup, ensuring a smooth first day and compliant records across HR systems, while supporting broader People & Culture projects.

Qualifications

• Degree or diploma in Human Resources, CIPD study encouraged.
• Minimum 1 year HR administration experience, onboarding preferred.
• Experience handling confidential data and compliance.
• Experience with HR systems such as Workday is advantageous.

Responsibilities

• Coordinate end-to-end onboarding from accepted offer to completion.
• Prepare contracts of employment, offer letters and new starter documents.
• Coordinate pre-employment screening, references and right-to-work checks.
• Serve as point of contact for candidates, hires, managers and stakeholders.
• Maintain accurate candidate/employee records in HR systems with data protection in mind.
• Coordinate new starter setup with Payroll, IT and Facilities for day one.
• Schedule induction activities and deliver day-one orientation as required.
• Produce onboarding reports and metrics and drive process improvements.

Skills

HR onboarding

Communication

Attention to detail

Relationship management

Education

Bachelor's/Diploma in HR (CIPD)

Tools

Workday

Microsoft Office

HRIS

Job description

SEI Investments is a leading global provider of asset management and investment technology solutions. The company’s innovative solutions help corporations, financial institutions, financial advisors, and affluent families create and manage wealth. SEI is a people focused organization which encourages and recognizes employee development as being a critical component in the provision of excellent client service. An open, collaborative and detail oriented environment underpins this business objective.

Position Description

The Human Resources Co-Ordinator (Onboarding) will support the People & Culture team by coordinating the end-to-end onboarding process. The successful candidate will be self-motivated, detailed and client-focused, and able to manage multiple confidential tasks within tight deadlines. Strong communication and relationship management skills are essential.

What you’ll do:

• Coordinate the end-to-end onboarding process from accepted offer through to completion of the new hire’s initial onboarding requirements.
• Prepare contracts of employment, offer letters and associated new starter documentation accurately and within agreed timelines.
• Coordinate pre-employment screening, references, background checks and right-to-work documentation, escalating issues where appropriate.
• Act as a key point of contact for candidates, new hires, hiring managers and internal stakeholders, providing timely updates and a positive onboarding experience.
• Create and maintain accurate candidate and employee records in the applicant tracking and HR systems, ensuring data quality, confidentiality and compliance with data protection requirements.
• Coordinate new starter set-up with Payroll, IT, Facilities and other relevant teams, ensuring that payroll information, system access, equipment and workplace arrangements are in place for day one.
• Schedule and support induction activities, including preparing welcome materials and delivering day-one orientation as required.
• Monitor completion of mandatory onboarding documentation and training, follow up on outstanding actions and maintain appropriate audit records.
• Support Irish employment permit and immigration administration for new hires, liaising with relevant stakeholders and maintaining accurate compliance records.
• Produce onboarding reports and metrics, identify recurring issues and contribute to process improvements.
• Lead as required elements of key activity to support new joiners until their satisfactory completion of six months probation period.
• Support other People & Culture projects and administrative activities as required.

What you will bring to the table:

• Qualifications – Degree/Diploma in Human Resources, (CIPD), or working towards same. Minimum one year HR Administration/ experience ideally covering onboarding. Experience in managing data in HR / TMS database systems an advantage. Experience in Workday an advantage.

Attributes we value

• Ability to multi-task and prioritize; deals well with shifting priorities and assignments.
• Demonstrates efficiency, productivity, attention to detail, strong organizational skills and accuracy.
• Strong oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong computer skills, including proficiency in Microsoft Office, PowerPoint and Excel.
• Positive ‘can do’ attitude with excellent problem-solving skills.
• Detail-oriented.
• Team player.

Benefits you can expect:

• Healthcare for yourself, your spouse and any dependents up to the age of 18 years.
• Pension Scheme.
• On-site Gym with Fitness Classes and 1:1 PT Sessions.

We are focused on ensuring a healthy work-life balance and offer a hybrid working model and flexible working hours.

We are focused on ensuring a healthy work-life balance and offer our employees benefits which include private medical care for you and your family, educational assistance scheme and actively encourage work life balance.

AI Acceptable Use in the application and interview process: SEI acknowledges the growing integration of artificial intelligence (AI) tools into individuals’ personal and professional lives. If you intend to incorporate the use of any AI tools at any stage of the application and/or interview process, please ensure you have reviewed and adhere to our AI use guidelines.

We are global provider of technology, operations, and asset management services for the financial services industry. We tailor our solutions to help clients make effective use of their capital—whether that’s money, time, or talent—so they can grow and better serve their clients.

SEI is an Equal Opportunity Employer and so much more… We recognize that our people are our most valuable asset and are (literally) invested in your success; we know that a healthy, happy and motivated workforce is key to our continued growth.

At SEI, we’re committed to fostering an inclusive workplace where everyone has the same opportunities to grow, develop, and succeed.