Spare Parts Administrator

Rockwell Automation; Cork; On-site; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Volunteer Paid Time off

Volunteer program matching

On-demand digital course library

Mindfulness programs Calm

Employee Assistance Program

OnTrack wellbeing program

and other local benefits!

Job summary

Rockwell Automation is hiring a Spare Parts Administrator to support maintenance, repair, and logistics at a customer site in Limerick, Ireland. You will ensure availability, accuracy, and flow of spare parts while coordinating with internal teams and external vendors.

You will report to the Asset Management Program Manager, maintain inventory records, process receipts and issues in ERP, create RFQs, and generate work orders.

Qualifications

• Experience in maintenance or logistics is preferred.
• Familiarity with ERP systems and digital tools for inventory and workflow management.
• Strong attention to detail and organizational skills.

Responsibilities

• Audit shipments and inventory records for accuracy.
• Process goods receipts and issues in ERP systems.
• Maintain and update transaction logs and documentation.
• Coordinate with vendors and internal teams on parts and service tasks.
• Generate and track RFQs, quotes, orders, and delivery timelines.
• Archive service documentation and maintain organized records.
• Provide weekly updates to stakeholders.
• Ensure compliance with procedures and reporting standards.

Skills

Attention to detail

Organizational skills

Communication

Education

Bachelor's degree

Tools

ERP systems

Inventory management tools

Job description

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Are you organized, precise, and passionate about keeping operations running smoothly behind the scenes? Rockwell Automation is hiring a Spare Parts Administrator to support critical maintenance, repair, and logistics activities for our customer site in Limerick. This role is ideal for someone who thrives in a structured environment, enjoys coordinating service tasks, and values precision in documentation and inventory control.

As a Spare Parts Administrator, you'll play a vital role in ensuring the availability, accuracy, and flow of spare parts and service-related transactions. You'll collaborate with internal teams, vendors, and customer stakeholders to support maintenance operations and uphold service standards.

You will report directly to the Asset Management Program Manager (AMP).

You will be based in Limerick, Ireland at customer site.

Your Responsibilities

• Audit incoming and outgoing shipments for accuracy and quality
• Maintain and update inventory records and transaction logs
• Process goods receipts and issues in ERP systems
• Support daily store operations including stock checks and documentation
• Create and manage requests for quotes (RFQs)
• Approve and track quotes, orders, and delivery timelines
• Archive service documentation and maintain organized records
• Generate work orders for equipment repairs and replacements
• Coordinate with third‑party vendors for parts and service activities
• Conduct routine stock counts and maintenance checks
• Provide weekly updates and reports to internal and external stakeholders
• Ensure compliance with established procedures and reporting standards

The Essentials - You Will Have

• Bachelor's degree.
• Background in maintenance or logistics.
• Familiarity with ERP systems and digital tools for inventory and workflow management.
• Attention to detail and organizational skills.
• Work collaboratively across departments and communicate clearly.
• A mindset with a desire to improve processes and solve issues.
• Understanding of how spare parts administration supports broader operational goals.

The Preferred - You Might Also Have

• 2+ years experience in industrial manufacturing, MRO planning, or supply chain operations.
• Typically requires no previous professional experience.

What We Offer

• Volunteer Paid Time off available after 6 months of employment for eligible employees
• Company volunteer and donation matching program – Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation
• On-demand digital course library for professional development
• Comprehensive mindfulness programs with a premium membership to Calm
• Employee Assistance Program
• Personalized wellbeing programs through our OnTrack program
• and other local benefits!

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.