Sourcing and Procurement Specialist TPM6152

Tandem Project Management; Cork; On-site; EUR 55,000 - 90,000; Full time

Job summary

Tandem Project Management Ltd. is seeking a Sourcing and Procurement Specialist for a biopharma client in Cork to manage end-to-end source-to-pay activities across logistics, warehousing, freight, and cold chain services.

You will develop category strategies, run sourcing events, analyze spend data, and collaborate with Legal and Quality teams to ensure policy compliance and supplier performance.

Qualifications

• Bachelor's degree (NFQ Level 7/8 or equivalent) in supply chain, business, finance, engineering, life sciences or a related discipline.
• Progress towards a procurement or supply chain certification, such as CIPS, CPIM or CSCP, is advantageous.
• Minimum 2 years' experience in procurement, sourcing, supply chain or a related role.
• Working knowledge of source-to-pay processes, including sourcing, contracting, purchase orders and supplier management.
• Strong analytical skills, advanced Excel proficiency and experience working with large datasets.
• Experience in biotechnology, pharmaceutical, medical device or other regulated environments is preferred.
• Hands-on experience with SAP Ariba, SAP, GEP Smart, Veeva and/or Power BI is preferred.
• Exposure to pharmaceutical logistics, including cold chain, EU GDP, third-party logistics, freight forwarding and Incoterms, is preferred.

Responsibilities

• Execute sourcing events (RFI/RFQ/RFP), including preparing documentation, managing supplier communications, consolidating responses and developing bid comparisons and scoring analyses.
• Support lane-based freight and courier rate requests, comparing rates and cost-to-serve across air, ocean and road transport and different regions.
• Support supplier evaluation, selection and award recommendations, documenting outcomes in accordance with procurement policies.
• Manage lower-complexity sourcing requests, independently lead tactical sourcing events and elevate strategic or high-risk requests as appropriate.
• Act as a point of contact for Supply Chain, Distribution, Quality, Trade Compliance and Clinical Supply stakeholders, providing guidance on procurement processes and policies.
• Clarify stakeholder requirements, scope, timelines and budgets to support efficient sourcing and contracting.
• Help resolve supplier delivery, invoicing and service-performance issues, coordinating cross-functional actions and escalating where necessary.
• Draft and route standard agreements, including NDAs/CDAs, MSAs, SOWs, change orders and amendments, using approved templates in partnership with Legal and the Senior Category Manager.
• Support commercial negotiations on pricing and terms for assigned spend under the guidance of the Senior Category Manager.
• Review purchase requisitions for policy compliance, correct commodity coding and alignment with contract values; support purchase order creation, changes and closure.
• Maintain contract repository records, track renewal and expiry dates and initiate renewals ahead of deadlines.
• Coordinate supplier onboarding and setup, including due diligence, risk assessments and required documentation.
• Track logistics supplier KPIs and SLAs, including on-time delivery, temperature excursions, damage or loss and invoice accuracy, alongside rebates and value realisation; prepare materials for supplier business reviews.
• Monitor supplier risk indicators and flag concerns to the Senior Category Manager.
• Extract, cleanse and analyse spend data from Ariba, SAP and related systems to identify savings, consolidation and compliance opportunities.
• Build and maintain dashboards and reports using Power BI and Excel to track spend, savings, contract coverage and the procurement pipeline.
• Track and document hard and soft savings in line with procurement savings methodologies and Finance requirements.
• Support market research and benchmarking to inform category strategies.
• Maintain data integrity across procurement and quality systems, including Ariba, SAP, GEP Smart, Veeva and SharePoint Lists.
• Support trade compliance reviews for international shipments, including Incoterms, duties and tariff validation, in partnership with Trade Compliance colleagues.
• Support policy compliance, audit requests and the execution of procurement business processes.
• Contribute to continuous improvement initiatives that simplify procurement processes, tools and the requester experience.

Skills

Sourcing

Procurement

Contracting

SAP Ariba

Power BI

Excel

Data analysis

Stakeholder mgmt

Education

Bachelor's degree

Tools

SAP Ariba

GEP Smart

Veeva

Power BI

Job description

Summary:

Our client, a biopharmaceutical company in Cork, is seeking a Sourcing and Procurement Specialist to support the end-to-end source-to-pay lifecycle for Logistics and Distribution. This role covers sourcing, contracting, purchase order management, supplier onboarding and spend analytics across third-party logistics and warehousing, freight forwarding, courier, cold chain packaging and temperature monitoring services. The successful candidate will support daily procurement activities while developing category management expertise.

Responsibilities:

• Execute sourcing events (RFI/RFQ/RFP), including preparing documentation, managing supplier communications, consolidating responses and developing bid comparisons and scoring analyses.
• Support lane-based freight and courier rate requests, comparing rates and cost-to-serve across air, ocean and road transport and different regions.
• Support supplier evaluation, selection and award recommendations, documenting outcomes in accordance with procurement policies.
• Manage lower-complexity sourcing requests, independently lead tactical sourcing events and elevate strategic or high-risk requests as appropriate.
• Act as a point of contact for Supply Chain, Distribution, Quality, Trade Compliance and Clinical Supply stakeholders, providing guidance on procurement processes and policies.
• Clarify stakeholder requirements, scope, timelines and budgets to support efficient sourcing and contracting.
• Help resolve supplier delivery, invoicing and service-performance issues, coordinating cross-functional actions and escalating where necessary.
• Draft and route standard agreements, including NDAs/CDAs, MSAs, SOWs, change orders and amendments, using approved templates in partnership with Legal and the Senior Category Manager.
• Support commercial negotiations on pricing and terms for assigned spend under the guidance of the Senior Category Manager.
• Review purchase requisitions for policy compliance, correct commodity coding and alignment with contract values; support purchase order creation, changes and closure.
• Maintain contract repository records, track renewal and expiry dates and initiate renewals ahead of deadlines.
• Coordinate supplier onboarding and setup, including due diligence, risk assessments and required documentation.
• Track logistics supplier KPIs and SLAs, including on-time delivery, temperature excursions, damage or loss and invoice accuracy, alongside rebates and value realisation; prepare materials for supplier business reviews.
• Monitor supplier risk indicators and flag concerns to the Senior Category Manager.
• Extract, cleanse and analyse spend data from Ariba, SAP and related systems to identify savings, consolidation and compliance opportunities.
• Build and maintain dashboards and reports using Power BI and Excel to track spend, savings, contract coverage and the procurement pipeline.
• Track and document hard and soft savings in line with procurement savings methodologies and Finance requirements.
• Support market research and benchmarking to inform category strategies.
• Maintain data integrity across procurement and quality systems, including Ariba, SAP, GEP Smart, Veeva, Power BI and SharePoint Lists.
• Support trade compliance reviews for international shipments, including Incoterms, duties and tariff validation, in partnership with Trade Compliance colleagues.
• Support policy compliance, audit requests and the execution of procurement business processes.
• Contribute to continuous improvement initiatives that simplify procurement processes, tools and the requester experience.

Qualifications & Experience:

• Bachelor's degree (NFQ Level 7/8 or equivalent) in supply chain, business, finance, engineering, life sciences or a related discipline.
• Progress towards a procurement or supply chain certification, such as CIPS, CPIM or CSCP, is advantageous.
• Minimum 2 years' experience in procurement, sourcing, supply chain or a related role.
• Working knowledge of source-to-pay processes, including sourcing, contracting, purchase orders and supplier management.
• Strong analytical skills, advanced Excel proficiency and experience working with large datasets.
• Experience in biotechnology, pharmaceutical, medical device or other regulated environments is preferred.
• Hands-on experience with SAP Ariba, SAP, GEP Smart, Veeva and/or Power BI is preferred.
• Exposure to pharmaceutical logistics, including cold chain, EU Good Distribution Practice (GDP), third-party logistics, freight forwarding and Incoterms, is preferred.
• A basic understanding of contract terms and commercial negotiation is preferred.