Procurement Associate

PEGlobal; Cork; On-site; EUR 60,000 - 80,000; Full time

Job summary

PE Global is seeking a Sr. Associate, Sourcing and Procurement to support end-to-end source-to-pay activities for Logistics and Distribution. You will work with the Sr.

Category Manager to execute sourcing events, manage supplier onboarding, and maintain spend analytics across 3PL/warehousing and freight services. The role emphasizes collaboration across Global Supply Chain, Distribution, Quality, and Trade Compliance to ensure policy adherence and successful contract execution.

Qualifications

• Bachelor’s degree in a relevant field.
• 2+ years of procurement, sourcing, or related experience.
• Working knowledge of source-to-pay processes including sourcing, contracting, PO management and supplier management.
• Strong analytical skills with advanced Excel proficiency.
• Excellent written and verbal communication with internal stakeholders.

Responsibilities

• Execute sourcing events (RFI/RFQ/RFP) for goods and services within the category.
• Support rate requests and cost-to-serve analyses across modes and regions.
• Assist in supplier evaluation, selection and award recommendations.
• Manage the sourcing intake queue and lead tactical sourcing events.
• Guide internal requesters through procurement processes and policy requirements.
• Draft and route standard agreements with Legal and Sr. Category Manager.
• Review requisitions for policy compliance and alignment to contracts.
• Maintain contract repository and renewal tracking.
• Coordinate supplier onboarding and performance metrics, including KPIs/SLAs.
• Extract, cleanse, and analyze spend data; build dashboards for savings and pipeline tracking.

Skills

Analytical skills

Excel proficiency

Cross-functional work

Communication skills

Stakeholder management

Education

Bachelor's degree (NFQ Level 7/8) or equivalent

Tools

SAP Ariba

SAP

GEP Smart

Veeva

Power BI

Job description

Role Purpose

The Sr. Associate, Sourcing and Procurement is an individual contributor role reporting to the Sr. Category Manager, Logistics and Distribution, within our Global Sourcing and Procurement (GSP) organization. This position provides hands-on support across the end-to-end source-to-pay lifecycle – sourcing events, contracting, purchase order management, supplier onboarding, and spend analytics – for the Logistics and Distribution category, including 3PL/warehousing, freight forwarding, courier, cold chain packaging, and temperature monitoring services.

The role partners with the Sr. Category Manager and stakeholders to execute day-to-day sourcing and procurement activities, while building the category management fundamentals, systems expertise, and business acumen needed to progress into a Category Manager role.

Scope & Responsibilities

Sourcing Execution

• Execute sourcing events (RFI/RFQ/RFP) for goods and services within the category, including preparing RFx documents, managing supplier communications, consolidating responses, and building bid comparison and scoring analyses.
• Support lane-based freight and courier rate requests, building rate comparisons and cost-to-serve analyses across modes (air, ocean, road) and regions.
• Support the Sr. Category Manager in supplier evaluation, selection, and award recommendations, documenting outcomes in line with the Global Sourcing and Procurement Policy.
• Manage the sourcing intake queue for lower-complexity requests, independently leading tactical sourcing events and escalating strategic or high-risk requests as appropriate.

Stakeholder Support

• Serve as a responsive point of contact for internal requesters across Global Supply Chain, Distribution, Quality, Trade Compliance, and Clinical Supply, guiding them through procurement processes and policy requirements.
• Gather and clarify stakeholder requirements, scope, timelines, and budget to enable efficient sourcing and contracting.
• Support resolution of supplier issues related to delivery, invoicing, or service performance, coordinating actions across functions and escalating as needed.

Contracting & Purchase Order Management

• Draft and route standard agreements (e.g., NDAs/CDAs, MSAs, SOWs, change orders, amendments) using approved templates, in partnership with Legal and the Sr. Category Manager.
• Support commercial negotiations on pricing and terms for assigned spend under the guidance of the Sr. Category Manager.
• Review purchase requisitions for policy compliance, correct commodity coding, and alignment to contract value; support PO creation, change orders, and closure.
• Maintain contract repository records, track renewal and expiration dates, and initiate renewal activities ahead of deadlines.

Supplier Management

• Coordinate supplier onboarding and setup, including due diligence, risk assessments, and required documentation.
• Track logistics supplier KPIs/SLAs (e.g., on-time delivery, temperature excursions, damage/loss, invoice accuracy), rebates, and value realization, and prepare materials for supplier business reviews.
• Monitor supplier risk indicators and flag concerns to the Sr. Category Manager.

Spend Analytics & Reporting

• Extract, cleanse, and analyze spend data from Ariba, SAP, and related systems to identify savings, consolidation, and compliance opportunities.
• Build and maintain dashboards and reports (e.g., Power BI, Excel) for spend, savings, contract coverage, and pipeline tracking.
• Track and document hard and soft savings in alignment with GSP savings methodology and Finance requirements.
• Support market research and benchmarking to inform category strategies.

Systems, Compliance & Continuous Improvement

• Maintain high data integrity across procurement and quality systems (Ariba, SAP, GEP Smart, Veeva, Power BI, SharePoint Lists, etc.).
• Support trade compliance reviews of international shipments, including Incoterms, duties, and tariff validation, in partnership with Global Trade Compliance.
• Support policy compliance, audit requests, and execution of GSP business processes.
• Contribute to continuous improvement initiatives that simplify procurement processes, tools, and requester experience.

QUALIFICATIONS

Required

• Bachelor’s degree (NFQ Level 7/8 or equivalent) in supply chain, business, finance, engineering, life sciences, or related discipline.
• 2+ years of experience in procurement, sourcing, supply chain, or related roles.
• Working knowledge of the source-to-pay process, including sourcing, contracting, purchase orders, and supplier management.
• Strong analytical skills with advanced Excel proficiency; experience working with large data sets.
• Strong organizational skills with the ability to manage multiple requests and priorities with attention to detail.
• Clear written and verbal communication skills and a customer-service mindset with internal stakeholders.
• Ability to work effectively in cross-functional and global team environments, including collaboration with US-based colleagues across time zones.

Preferred

• Experience in biotech, pharmaceutical, medical device, or other regulated environments.
• Hands-on experience with SAP Ariba, SAP, GEP Smart, Veeva, and/or Power BI.
• Exposure to pharmaceutical logistics, including cold chain, EU GDP, 3PL/freight forwarding, and Incoterms.
• Basic understanding of contract terms and commercial negotiation.
• Demonstrated interest in developing a long‑term career in category management and procurement.
• Progress toward a procurement or supply chain certification (e.g., CIPS, CPIM, CSCP) a plus.

ADDITIONAL INFORMATION

• Domestic and international travel <10%.
• This role is an individual contributor position with exposure to cross-functional stakeholders and GSP leadership.
• The description reflects the general nature of the role and may evolve as the individual grows within the organization.

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***