Site Document Controller — Growth & ISO Impact

King & Moffatt; Dublin; Hybrid; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Professional Development support

Employee Assistance Program

Health and Wellness programs

Job summary

King & Moffatt is seeking an on-site Administration professional to support project teams with document control, filing, and reporting. You will coordinate meetings, manage project information, and ensure ISO compliance across activities.

Ideal candidates have experience on busy construction sites, strong organisation, good communication, and the ability to work with main contractors and sub-contractors. This is a full-time, on-site role in Ireland.

Qualifications

• Previous experience in a similar on-site administration role.
• Proficient in using Microsoft Office 365.
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills.
• Ability to build rapport with the project team and wider professional team.

Responsibilities

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage K&M project SharePoint System – Coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals, wherever possible.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process

Skills

Organisational skills

Written communication

Interpersonal skills

Tools

Microsoft Office 365

Job description

King & Moffatt is seeking an on-site Administration professional to support project teams with document control, filing, and reporting. You will coordinate meetings, manage project information, and ensure ISO compliance across activities.

Ideal candidates have experience on busy construction sites, strong organisation, good communication, and the ability to work with main contractors and sub-contractors. This is a full-time, on-site role in Ireland.