Site Administrator

ABEC Inc; Kells; On-site; EUR 21,000 - 28,000; Part time

Job summary

ABEC Inc in Ireland is seeking a part-time Site Administrator to support managers and staff with daily office operations. The role focuses on organisation, communication, and timely completion of admin duties, including travel arrangements and visitor support.

The successful candidate will handle confidential information, process POs in Syteline, manage mail, and contribute to continuous improvement initiatives, while maintaining excellent English and strong organisational skills.

Qualifications

• Leaving Certificate or equivalent.
• Self-motivated.
• Fluent in English.
• 1–3 years in a clerical, data entry, administrative, or other office role highly preferred.
• Proficient in Microsoft Office including Outlook.
• Excellent organisational and time management skills.

Responsibilities

• PO requisition on Syteline.
• Order office supplies.
• Assistance with employee travel.
• Card Activation for new hires / replacement cards.
• Assistance with data required for Visas for travel.
• Inductions of New Hires.
• Provide general support to visitors.
• Continuous Improvement - assistance with site initiatives as well as submitting their CI ideas.
• Receive, sort and distribute mail.
• Handle sensitive information in a confidential manner.
• Ad hoc duties as required.

Skills

Self-motivated

Fluent in English

Education

Leaving Certificate or equivalent

Tools

Microsoft Office

Outlook

Job description

ABEC is a leading supplier in the biopharmaceutical manufacturing industry.? ABEC’s unique value is based on combining long experience with the ability to engineer, design, manufacture, commission, qualify, and service the entire bioprocess to reduce overall cost, shorten time to market, and maximise productivity.? ABEC’s products include process and equipment engineering/consulting services, comprehensive site services, bioreactors and fermenters, filtration and chromatography systems, prep and hold systems, and cleaning/sterilisation systems.

Position Summary:

The Site Administrator is responsible for providing administrative support to managers and employees to ensure efficient operation of the office. Responsible for a variety of tasks related to organisation and communication. The Site Administrator must have the ability to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and in a timely manner.

This will be a part time position with maximum 30 hours per week.

Responsibilities:

• PO requisition on Syteline
• Order office supplies
• Assistance with employee travel
• Card Activation for new hires / replacement cards
• Assistance with data required for Visas for travel
• Inductions of New Hires
• Provide general support to visitors
• Continuous Improvement - assistance with site initiatives as well as submitting their own CI ideas
• Receive, sort and distribute mail
• Handle sensitive information in a confidential manner
• Ad hoc duties as required

Qualifications:

• Leaving Certificate or equivalent
• Self-motivated
• Fluent in English
• Leaving Certificate or equivalent
• 1-3 years in a clerical, data entry, administrative, or other office role highly preferred.
• Proficient in Microsoft Office including Outlook.
• Excellent organisational and time management skills.