Site Administrator

McKeon Group; Ashbourne; Remote; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Pension Scheme

Income Protection and Death in Service

Employee Assistance Programme

Job summary

McKeon Group is seeking a proactive Site Administrator based in Leinster to support site management across multiple projects. You will maintain records, coordinate documentation, and assist with BCAR compliance and handover preparation on busy construction sites.

The role requires a minimum of 2 years in administration (construction experience preferred) and 1 year on-site experience. Procore experience and strong IT skills are highly desirable, with a collaborative, detail-focused approach.

Qualifications

• Minimum 2 years in an administrative role (construction preferred).
• Minimum 1 year on-site construction experience.
• Procore or similar construction quality management software desirable.
• Strong IT skills with MS Office and document control systems.
• Excellent attention to detail and organisational abilities.
• Good communication and time-management skills.

Responsibilities

• Support Site Manager, Project Manager, Quality Manager and H&S Manager with project administration.
• Maintain document control, prepare reports and minutes.
• Assist with material requisitions, delivery dockets and drawings management (Procore).
• Coordinate project handover, BCAR compliance, and site records.
• Assist with RFIs and submittals in Procore and manage file audits.
• Support toolbox talks, inductions and site walks.

Skills

Document control

Communication

Attention to detail

Organisational skills

MS Office

Procore

On-site experience

Education

Construction or engineering qualification (advantageous)

Tools

Procore

Microsoft Office

Document control systems

Job description

Site Administrator

Based inAshbourne, Co. Meath& established in 1950, McKeon Contech Ltd T/a McKeon Group and Hereworks is a digital-first innovator in the construction, building services and smart building sectors, specialising in the planning, management and delivery of detail-focused, high-quality projects for our clients. We operate across a range of sectors, including commercial, educational, hospitality, healthcare, pharmaceutical, industrial, and retail.

We live by our Core Values of Client Commitment, Integrity, Sustainability, Quality & Brilliance. All the team are committed to making McKeon Group & Hereworks a world leader in Construction & Technology and enjoying the journey along the way.

We pride ourselves on our exceptional and motivated teams. Great care and attention go into recruitment; we want to work with high-quality, experienced people who will add to the culture, competencies and ethos.

What’s the opportunity? (Role)

We’re currently expanding and looking for a self-motivated, hard-working individual to join our team as a Site Administrator. The successful candidate will support the Site Manager, Project Manager, Quality Manager and Health & Safety Manager in delivering best-in-class project administration. This role is central to ensuring efficient site operations by maintaining records, coordinating documentation, supporting BCAR compliance, and assisting in project handover preparation.

Roles & Responsibilities:

General Administration

• Managing document control systems
• Scheduling meetings and taking accurate minutes
• Assisting with material requisitions and delivery dockets
• Assisting with drawing management (both hard and digital copies via Procore)
• Creating and printing on-site posters and signage as needed
• Maintaining project registers and assisting with weekly/monthly reports
• Supporting the site team in closing out inspection reports

Procore Set Up & Training

• Assisting the project team with Procore (construction management software)
• Updating the Project Directory in Procore (as instructed by the Project Manager)
• Monitoring Procore document uploads, tracking changes and ensuring timely responses
• Ensuring all users are trained and granted access to Procore as needed (in collaboration with the Quality Manager)
• Ensuring completion and closure of relevant quality check sheets on Procore
• Supporting the Site/Project Manager in managing RFIs and submittals through Procore by:

• Ensuring correct naming conventions
• Upload, track changes and close out revisions
• Ensuring compliance with relevant procedures

BCAR/Safety File/Project Handover

• Liaising with the Quality Manager and Site/Project Manager to gather required documentation
• Requesting documentation from all relevant stakeholders as needed

Health & Safety Support

• Coordinating and facilitating site inductions
• Checking all certifications and paperwork
• Filing and maintaining H&S records
• Supporting toolbox talks and site walks

Other Duties

• Additional administrative or operational support tasks as required by the Project team

Benefits of joining us in the Site Administrator Role:

• McKeon Group prides itself on its exceptional and motivated people, and you will be joining a professional, warm, welcoming and enthusiastic team
• Pension Scheme
• Income Protection and Death in Service scheme
• Membership of the Employee Assistance Programme
• Excellent opportunity to advance your career and progress within the Group
• Competitive salary based on experience and qualifications

Skills / Experience / Qualifications Required:

• Minimum 2 years of experience in an administrative role (preferably in the construction industry)
• Minimum 1 year of on-site construction experience
• Qualification or prior experience in a construction or engineering environment is advantageous in construction management, civil engineering, or a related field, but not essential
• Experience in Quality Management (training or certification) is a plus
• Proficiency in Procore or other construction quality management software is highly desirable
• Strong IT skills, particularly with Microsoft Office and document control systems
• Excellent attention to detail and analytical skills
• Strong communication, interpersonal, and organisational skills
• Ability to prioritise tasks and manage time effectively

All Candidates Should Have:

• A positive, service-oriented attitude
• A results-driven and problem-solving approach
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Self-motivation, flexibility, and a team-focused mindset
• Willingness to learn, upskill, and maintain industry certifications
• Ability to travel between project sites (typically with Leinster)

Practicalities:

• Salary: Depending on Experience
• Location: The successful candidate may be working on several projects at one time, therefore own transport from site to site will be required
• Reporting To: Project Manager

Our core values

Quality

We take pride in excellence and never settle for anything less.

Sustainability

We’re building a better future by putting people and the planet first.

Integrity

We build relationships on trust and respect, always acting with transparency and fairness.

Brilliance

We are innovative, curious and always strive to be the best.

Client commitment

We go above and beyond to deliver what matters most to our clients.