Senior Legal Secretary - Dublin 4

Lunaria Partners | Responsible Business; Dublin; Sur place; EUR 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Pension

Private medical insurance

Competitive leave

Life assurance

Tax-Saver commuter ticket

Wellbeing initiatives

Résumé du poste

Lunaria Partners | Responsible Business is seeking a Senior Legal Secretary to support several Partners and Fee Earners in a leading Irish commercial law firm. You will manage end-to-end file lifecycles, billing, diary coordination and travel arrangements with discretion and efficiency.

You'll have 3–5+ years of experience in legal secretary roles, familiarity with iManage and billing platforms, and a proven ability to liaise with senior stakeholders while maintaining confidentiality and

Qualifications

• 3–5+ years of experience as a Legal Secretary supporting multiple fee earners.
• Experience managing a portfolio of senior stakeholders in a legal setting.
• Experience using iManage and billing platforms.

Responsabilités

• Provide comprehensive legal administrative support to the Fee Earners.
• Manage end-to-end file lifecycle using the firm's case management system.
• File management: importing guidelines, accessing documents, sending demand letters.
• Prepare materials for internal and external meetings.
• Coordinate monthly client billing accurately and on time.
• Maintain diary schedules and travel arrangements.
• Liaise with internal and external stakeholders to meet requirements.
• Maintain discretion and confidentiality with sensitive information.
• Ensure speed and accuracy in document production with document specialists.
• Process time records and expense reports
• Greet and liaise with clients and visitors professionally.

Connaissances

Legal secretarial experience

Stakeholder management

Diary management

Billing coordination

Confidentiality

Outils

iManage

KeyHouse

Description du poste

Our client is one of Ireland's leading commercial law firms who have built a team of top tier lawyers who can advise on every aspect of business, both in Ireland and internationally. The firm acts for companies across all industry sectors and the lawyers at the firm are recognised for their ability to work through complex challenges and provide innovative solutions.

The Role

The Senior Legal Secretary will provide support to a number of Partners and Fee Earners.

Key Responsibilities:

• Provide comprehensive legal administrative support to the Fee Earning team
• Manage the end-to-end file lifecycle using the firm's legal case management system.
• File management – importing guidelines, accessing documents, sending demand letters, and making sure files remain updated.
• Prepare materials and information for internal and external meetings.
• Client billing – coordinating the team's monthly billing process, ensuring invoices are issued on time and accurately.
• Diary management – making sure schedules are organised correctly and there are no conflicts with diaries.
• Liaise with internal and external stakeholders to understand and respond to their requirements.
• Maintain discretion and confidentiality when handling sensitive information.
• Ensure accuracy and speed in document production, coordinating with document specialists when required.
• Manage travel arrangements and detailed itineraries.
• Process time records and expense reports
• Greet and liaise with clients and business visitors in a professional manner.

Candidate Profile

• 3-5+ years' experience as a Legal Secretary working into multiple Fee Earners
• Experience managing a portfolio of senior stakeholders within the legal field.
• Experience using iManage or another case management system.
• Experience using a billing platform (KeyHouse or other).

Package

• Pension - up to 5% match
• Private Medical Insurance
• Competitive leave
• Life Assurance Scheme.
• The Tax-Saver Commuter Ticket Scheme.
• A number of wellbeing and social committee iniaatives