Senior Executive Assistant & Office Operations Lead

ABBVIE; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

AbbVie is seeking an experienced Executive Assistant to provide high-level administrative support to the General Manager and the Human Resources function within a dynamic commercial affiliate environment in Ireland. The role also oversees office and facilities administration and acts as the site EHS representative.

The successful candidate will be highly organized, discreet, and proactive, coordinating calendars, meetings, travel, events, and documentation while liaising with senior leaders,

Qualifications

• At least five years of experience in a senior administrative, executive assistant, office management, or comparable role.
• Experience supporting senior leadership in a fast-paced, complex, or matrix organization.
• Experience coordinating office, facilities, HR, or EHS-related activities is an advantage.

Responsibilities

• Provide executive support to the General Manager, including calendar, meetings, and inbox management.
• Coordinate Affiliate Leadership Meetings, prepare agendas, minutes, and action tracking.
• Oversee office and facilities administration, budgets, vendor relationships, and events.
• Support HR activities, onboarding, leave management, and onboarding/offboarding processes.
• Serve as the site Environmental, Health and Safety (EHS) representative and ensure policy compliance.

Skills

Microsoft Office

Communication skills

Organization

Attention to detail

Discretion

Initiative

Interpersonal skills

Matrix environment

Accountability

Job description

AbbVie is seeking an experienced Executive Assistant to provide high-level administrative support to the General Manager and the Human Resources function within a dynamic commercial affiliate environment in Ireland. The role also oversees office and facilities administration and acts as the site EHS representative.

The successful candidate will be highly organized, discreet, and proactive, coordinating calendars, meetings, travel, events, and documentation while liaising with senior leaders,