Senior Executive Assistant & Office Operations Leader

PowerToFly; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

AbbVie is seeking an experienced Executive Assistant to provide high-level administrative support to the General Manager and Human Resources function within a dynamic affiliate environment. The role also oversees office and facilities administration and serves as the site EHS representative, coordinating with senior leaders and vendors across a matrix organization.

Ideal candidates are highly organized, discreet, and proactive, able to manage multiple priorities and maintain confidentiality

Qualifications

• Degree or master's qualification preferred.
• At least five years of experience in a senior administrative/executive assistant role.
• Experience supporting senior leadership in fast-paced, matrix environments.

Responsibilities

• Provide high-level administrative support to the General Manager.
• Manage the GM’s calendar, meetings, and inboxes.
• Coordinate Affiliate Leadership Team calendar and leadership planning.
• Schedule internal and external meetings, onsite and offsite.
• Prepare agendas, materials, executive summaries, and reports.
• Attend leadership meetings, take minutes, track actions.
• Oversee office, facilities, HR, and EHS administrative activities.
• Support HR onboarding, leaves, and vendor setup.
• Maintain filing and records; manage expenses and travel.

Skills

Microsoft Office

Executive support

Calendar management

Communication

Discretion

Event coordination

Facilities coordination

Education

Degree or master’s qualification preferred

Tools

Microsoft Office Suite

Job description

AbbVie is seeking an experienced Executive Assistant to provide high-level administrative support to the General Manager and Human Resources function within a dynamic affiliate environment. The role also oversees office and facilities administration and serves as the site EHS representative, coordinating with senior leaders and vendors across a matrix organization.

Ideal candidates are highly organized, discreet, and proactive, able to manage multiple priorities and maintain confidentiality