School Receptionist #Hougang

GREENSAFE INTERNATIONAL PTE. LTD.; Dublin; On-site; EUR 28,000 - 36,000; Full time

Job summary

GREENSAFE INTERNATIONAL PTE. LTD. in Dublin is seeking an organised Administrative Assistant to support front-d desk and school office operations. You will handle calls, visitors, mailing, basic IT tasks, data entry, and maintain records with accuracy.

Join a busy educational environment, where you will coordinate communications with parents, pupils, vendors and staff, process attendance notes, prepare reports, and assist with general administrative duties as required.

Qualifications

• Minimum secondary education completed.
• Strong communication and interpersonal skills.
• Proficiency with MS Office (Word, Excel, PowerPoint).

Responsibilities

• Perform customer service duties.
• Answer phone calls, manage visitors, take messages, respond to enquiries.
• Operate school equipment (photocopiers, scanners).
• Handle varied demands/queries from parents, pupils, vendors, and staff.
• Call pupils' absentees and check with parents on child's status every morning.
• Call pupils to convey messages during ad-hoc/special events.
• Render first-level assistance (Fever Patch, Cold Pack) to walk-in pupils; escalate cases beyond superficial.
• Key in incident reports via iPad using FORMSG.
• Handle pupil situations (vomit, soiled clothes, uniform issuance, sewing buttons/zips, arranging snacks).
• Key in latecomer/early dismissal details in iPad for attendance.
• Basic proficiency in Microsoft Office.
• General duties: counting/sorting/distributing brochures, outgoing mail (stamps/posting), incoming mail records in Excel, breakfast coupon compilation, maintain forms cabinet, manage delivery of supplies and contact teacher, obtain Goods Acceptance Officer signature, printing from shared drive, shredding documents, monitor school phone use, handle lost and found belongings.
• Support any other general administrative duties as required

Skills

Communication

Interpersonal skills

Administrative coordination

Education

Secondary education or equivalent

Tools

MS Office

Job description

Working hour

• Mondays, Tuesdays & Thursdays: 7:30am to 5:30pm

• Wednesdays: 7:30am to 3:30pm

• Fridays: 7:30am to 3:45pm

Key Roles

• Perform customer service duties

• Answer phone calls, manage visitors, take messages, respond to enquiries

• Operate school equipment (photocopiers, scanners)

• Handle varied demands/queries from parents, pupils, vendors, and staff

• Call pupils' absentees and check with parents on child's status every morning

• Call pupils to convey messages during ad-hoc/special events

• Render first-level assistance (Fever Patch, Cold Pack) to walk-in pupils; elevate cases beyond superficial

• Key in incident reports via iPad using FORMSG

• Handle pupil situations (vomit, soiled clothes, uniform issuance, sewing buttons/zips, arranging snacks)

• Key in latecomer/early dismissal details in iPad for attendance

• Basic proficiency in Microsoft Office

• General duties: counting/sorting/distributing brochures, outgoing mail (stamps/posting), incoming mail records in Excel, breakfast coupon compilation, maintain forms cabinet, manage delivery of supplies and contact teacher, obtain Goods Acceptance Officer signature, printing from shared drive, shredding documents, monitor school phone use, handle lost and found belongings

• Support any other general administrative duties as required

Requirements

• Minimally completed Secondary School Education

• Good communication and interpersonal skills

• Proficiency in MS Office (Word, Excel, PowerPoint)

• 3 years of relevant experience