Receptionist cum Admin Assistant

GREENSAFE INTERNATIONAL PTE. LTD.; Dublin; On-site; EUR 22,000 - 32,000; Full time

Job summary

Greensafe International Pte Ltd in Ireland (Dublin) seeks a school reception assistant to support front office duties, greet visitors, and manage inquiries. You will perform admin tasks using Word and Excel, maintain confidentiality, and contribute to a welcoming, professional environment for students, parents, and staff.

The role requires at least 2 years of school reception experience and a minimum N Level or equivalent; teamwork, strong communication, and reliability are essential.

Qualifications

• Minimum GCE N Level or equivalent qualification.
• At least 2 years of relevant school reception experience between 2022 and 2026.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Greet and assist walk-in parents, students, visitors, and respond to general enquiries to ensure a welcoming environment.
• Manage the General Office counter and answer or direct telephone calls efficiently to support communication flow.
• Provide simple first aid assistance to students promptly when required to ensure their safety and well-being.
• Perform accurate data entry and basic administrative tasks using Microsoft Word and Excel to maintain records and documentation.
• Handle filing, photocopying, scanning, and other clerical duties to support office organization and operations.
• Assist with ad hoc duties assigned by the school to contribute to smooth daily functions.
• Maintain confidentiality of sensitive information and deliver courteous, professional service to all stakeholders.

Skills

Communication skills

Customer service

Teamwork

Education

N Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Company Overview

Greensafe International Pte Ltd provides consulting, training, auditing, and outsourcing services focused on Workplace Safety & Health, Environmental, and Quality solutions for diverse industries and workplaces.

Job Summary

You will support school operations by managing front office duties, assisting visitors and students, performing administrative tasks, and maintaining professional and confidential service standards.

Responsibilities

• Greet and assist walk-in parents, students, visitors, and respond to general enquiries to ensure a welcoming environment
• Manage the General Office counter and answer or direct telephone calls efficiently to support communication flow
• Provide simple first aid assistance to students promptly when required to ensure their safety and well-being
• Perform accurate data entry and basic administrative tasks using Microsoft Word and Excel to maintain records and documentation
• Handle filing, photocopying, scanning, and other clerical duties to support office organization and operations
• Assist with ad hoc duties assigned by the school to contribute to smooth daily functions
• Maintain confidentiality of sensitive information and deliver courteous, professional service to all stakeholders

Required competencies and certifications

• Minimum GCE ‘N’ Level or equivalent qualification
• At least 2 years of relevant school reception experience between 2022 and 2026
• Proficiency in Microsoft Word and Excel

Preferred competencies and qualifications

• Strong communication and interpersonal skills demonstrated through effective interaction with visitors and staff
• Ability to work well in a team, showing initiative and maintaining a positive attitude