Receptionist

GREENSAFE INTERNATIONAL PTE. LTD.; Dublin; On-site; EUR 26,000 - 32,000; Full time

Job summary

Greensafe International Pte Ltd is seeking an Administrative Support role to help manage inquiries, mails, and resources for smooth school operations. The role involves assisting staff and pupils, maintaining uniforms, and performing daily administrative duties.

The ideal candidate has at least 3 years of relevant school experience, strong communication and interpersonal skills, and proficiency in Microsoft Office. Join a team focused on effective school administration and customer service.

Qualifications

• Minimum GCE O-Level or equivalent qualification.
• At least 3 years of relevant experience in a similar role within schools.
• Proficient in Microsoft Office applications to complete administrative tasks.
• Strong communication and interpersonal skills to interact effectively with pupils, staff, and visitors.

Responsibilities

• Respond promptly and courteously to walk-in enquiries, telephone calls, and visitors to provide accurate information and assistance.
• Manage incoming and outgoing mails, parcels, and goods to ensure timely and accurate distribution within the school.
• Retrieve phone messages and relay them accurately to the relevant personnel to maintain effective communication.
• Assist pupils with their needs and support staff by managing resource loans and conducting surveys to facilitate school activities.
• Organize and maintain uniform cupboards in a neat and orderly manner to ensure easy access and inventory control.
• Perform assigned administrative and clerical tasks efficiently to support daily school operations.
• Assist with urgent duties during emergencies or school events to ensure safety and smooth coordination.

Skills

Communication skills

Interpersonal skills

Education

GCE O-Level or equivalent

Tools

Microsoft Office

Job description

Company Overview

Greensafe International Pte Ltd provides consulting, training, auditing, and outsourcing services focused on Workplace Safety & Health, Environmental, and Quality solutions for diverse industries and workplaces.

Job Summary

You will support school operations by managing enquiries, mails, and resources, assisting staff and pupils, maintaining uniforms, and performing administrative duties to ensure smooth daily functions.

Responsibilities

• Respond promptly and courteously to walk-in enquiries, telephone calls, and visitors to provide accurate information and assistance
• Manage incoming and outgoing mails, parcels, and goods to ensure timely and accurate distribution within the school
• Retrieve phone messages and relay them accurately to the relevant personnel to maintain effective communication
• Assist pupils with their needs and support staff by managing resource loans and conducting surveys to facilitate school activities
• Organize and maintain uniform cupboards in a neat and orderly manner to ensure easy access and inventory control
• Perform assigned administrative and clerical tasks efficiently to support daily school operations
• Assist with urgent duties during emergencies or school events to ensure safety and smooth coordination

Required competencies and certifications

• Minimum GCE O-Level or equivalent qualification
• At least 3 years of relevant experience in a similar role within schools
• Proficient in Microsoft Office applications to complete administrative tasks
• Strong communication and interpersonal skills to interact effectively with pupils, staff, and visitors

Preferred competencies and qualifications

• Positive and cooperative attitude to contribute effectively as a team player