Route Completion Administrator

Panda Ireland; Leinster; On-site; EUR 28,000 - 38,000; Full time

Job summary

Panda Ireland is seeking a Route Completion Administrator to join our team at Millennium Park, Ballycoolin. The role supports the Route Completion Team Leader by verifying route activity, reviewing data, and ensuring scheduled work is completed accurately.

You will work with drivers, depot teams and internal departments to ensure paperless rounds are completed, route information is accurate and anomalies are followed up. Training provided.

Qualifications

• 2+ years’ administration experience in a busy environment.
• Strong communication and organisational skills.
• Proficient with Microsoft Word and Excel.
• Professional telephone manner.
• Teamwork and ability to use own initiative.
• Excellent attention to detail.

Responsibilities

• Daily checking of AMCS routes to ensure trucks are operational and route data is recorded accurately.
• Support end‑of‑day process with drivers to complete paperless rounds.
• Review daily round data to identify anomalies and correct information.
• Complete end‑of‑day checks to confirm scheduled work is completed.
• Self‑verify completed work through reports and system checks.
• Prepare daily and weekly reports for depot managers and other departments.
• Support Team Leader with month‑end processes.
• Assist with general administration and ad hoc duties as requested.

Skills

Communication

Organisational skills

Telephone manner

Attention to detail

Teamwork

Initiative

Administration experience

Tools

Microsoft Word

Microsoft Excel

Job description

Location: Millennium Park, Ballycoolin, Dublin 11

Reports to: Route Completion Team Leader

Hours: 8.30am – 5.00pm, Monday to Friday

Saturday Shift: 1 in every 5 weeks after training, which can be completed remotely. Choice of shift: 9.30am – 2.00pm or 10.00am – 2.30pm

Breaks: 30-minute unpaid lunch and 2 x 15-minute paid breaks

At Panda, we know that strong administration keeps our operations moving. We are looking for a Route Completion Administrator to join our team at Millennium Park, Ballycoolin.

This role plays an important part in supporting the smooth completion of daily route activity, ensuring information is accurate, issues are identified quickly, and completed work is properly verified and reported.

The Role

As a Route Completion Administrator, you will support the Route Completion Team Leader by checking route activity, reviewing data and helping ensure all scheduled work has been completed correctly.

You will work closely with drivers, depot teams and internal departments to make sure paperless rounds are completed, route information is accurate and any anomalies are followed up.

What You’ll Be Doing

You’ll be responsible for:

• Daily checking of AMCS routes to ensure trucks are operational and route data is recorded accurately
• Supporting the end‑of‑day process with drivers to complete all paperless rounds
• Reviewing daily round data to identify anomalies and correct information where required
• Completing end‑of‑day checks to confirm scheduled work has been completed
• Self‑verifying completed work through reports and system checks
• Preparing daily and weekly reports for depot managers and other departments
• Supporting the Team Leader with month‑end processes
• Assisting with general administration and ad hoc duties as requested by the Team Leader or Department Manager

About You

We’re looking for someone who is organised, detail-focused and comfortable working in a busy operational environment.

You’ll ideally have:

• 2+ years’ administration experience in a busy environment
• Strong communication and organisational skills
• Good working knowledge of Microsoft Word and Excel
• A professional telephone manner
• A positive, enthusiastic approach to your work
• The ability to work well as part of a team and on your own initiative
• Excellent attention to detail

Why Join Us?

This is a great opportunity for someone who enjoys administration, problem solving and working as part of a busy operations team.

As a Route Completion Administrator, you’ll play a key role in helping our teams complete work accurately, support depot performance and keep our customer service standards moving in the right direction.