Residency Program Coord 1

Augusta University; Hospital; On-site; EUR 24,000 - 30,000; Full time

Job summary

Augusta University seeks a residency program coordinator for Internal Medicine. You will support educational integrity, clinical relevance, and ACGME compliance, reporting to the program director and assisting residents and core faculty.

Key duties include daily operations, meeting logistics, resident recruitment, and documentation for accreditation. You will also handle remittance authorizations, travel statements, packets and general administrative tasks, using MS Office and learning Axium,

Qualifications

• Bachelor's degree from an accredited college or university and one year educational program or similar experience.
• Associate's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience.
• High school diploma, GED from a recognized state or federal accredited organization and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience.

Responsibilities

• Assist in the day-to-day operations of the residency training program and manage meeting logistics.
• Assist the residency program director with recruitment and interview process; ensure residents meet AU GME policies and requirements.
• Prepare remittance authorizations for meals, travel expense statements, packets, and provide general office support for residents and staff.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Time management

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

Axium

Banner

PeopleSoft

Job description

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

The residency program coordinator is an administrative role critical to the coordination, administration and support of the Internal Medicine (IM) residency program. The residency program coordinator, reporting to the program director and in support of the associate program director and core faculty, ensures the educational integrity, clinical relevance, and ACGME compliance of the Internal Medicine residency program. Program coordinators also provide support directly to the residents and all the teaching faculty in the program.

Responsibilities

The responsibilities include, but are not limited to:

DAILY OPERATIONS

Assist in the day to day operations of the residency training program. Plan, order, setup, and clear meals for regular meetings for committee and conferences. Reserve meeting rooms and serve as point of contact. Perform general office duties, manage director calendar, creating and maintaining intensive resident and program schedules.

RESIDENT RECRUITMENT

Assist the residency program director with recruitment and interview process for candidates. Ensure residents comply with AU GME policies and procedures. Coordination of documentation for all current and incoming residents. Coordination of documentation to demonstrate that all residents are meeting departmental and ACGME requirements. Maintain documents for accreditation. Distribute One45 emails for each block.

ADMINISTRATIVE SUPPORT

Prepare remittance authorizations for resident meals, special events, and reimbursement for regular program supplies. Prepare check requests and IDRs as needed. Prepare and submit travel expense statements. Prepare applicant packets, name badges, labels, and photo rosters for the recruitment season. Provide office and administrative support for residents.

Other

Perform other related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and one year educational program or similar experience OR Associate's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience. OR High school diploma, GED from a recognized state or federal accredited organization and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience.

Preferred Qualifications

Experience with Axium and Banner software

Advanced formal education beyond Associate's degree from an accredited college or university in business and accounting

Knowledge, Skills, & Abilities

Organizational and communication skills

Knowledgeable in MS Office and good telephone etiquette

Ability to learn PeopleSoft, multi-task and work independently

Excellent customer service and time management skills

Ability to maintain confidentiality

Shift/Salary/Benefits

• Shift: Days/M-F
• Pay Band: 7
• Salary Minimum: $20.29/hour - $25.00/hour
• Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
• Recruitment Period: 8/26/26 - Until filled
• Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check complete for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s).Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgement and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students,