Education Program Specialist, BSGP

The Ohio State University; Dunboyne; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

The Ohio State University in Hamilton Hall, Ireland, is seeking an Education Program Specialist for the Biomedical Sciences Graduate Program (BSGP). The role provides program coordination and high-level administrative support across recruitment, admissions, course maintenance, and event logistics.

Responsibilities include managing the COM Trainee Research Day, maintaining SIS/Workday/Qualtrics content, travel reimbursements, and serving as a key contact for program inquiries.

Qualifications

• Bachelor’s degree or equivalent experience.
• Two years of relevant experience.
• Requires successful completion of a background check and possible pre-employment requirements.
• Proficient in Microsoft Office Suite; experience with SIS, Workday, and Qualtrics is desirable.

Responsibilities

• Coordinate and execute recruitment activities.
• Serve as the primary BSGP point of contact for planning events (e.g., COM Trainee Research Day) and coordinate logistical support for all program events.
• Assist in processing graduate admissions applications and maintain admissions spreadsheets.
• Respond to program inquiries and manage course maintenance and scheduling in SIS, Carmen/Canvas, EDWARD, GradForms, Teams, and related platforms.
• Coordinate and submit travel requests and reimbursements for current and prospective students and staff.

Education

Bachelor’s degree or equivalent experience

Two years of relevant experience

Job description

Hybrid - Dunboyne, The Municipal District of Ratoath, Ireland

Job Title:

Education Program Specialist, BSGP

Department:

The Biomedical Sciences Graduate Program (BSGP) serves as the umbrella graduate program in the College of Medicine, with 11 areas of research emphasis and 400 associated faculty members in 26 units across The Ohio State University Wexner Medical Center and Nationwide Children's Hospital. The primary objective of the Biomedical Sciences Graduate Program is to provide interdisciplinary training to talented predoctoral students and to equip them with the necessary skills to make significant scientific breakthroughs in academia, industry, and government.

The Biomedical Sciences Graduate Program's Education Program Specialist collaborates with the Faculty Co-Directors, the Administrative Program Director, and teaching faculty to provide programmatic coordination and professional-level administrative support. Duties include but are not limited to coordinating and executing recruitment activities; serving as the primary BSGP point of contact for the planning and coordination of the COM Trainee Research Day; coordinating logistical support for all Program events; assisting in processing graduate admissions applications and maintaining admissions spreadsheets; responding to general Program inquiries; course maintenance and scheduling; maintaining and updating BSGP content within the Student Information System (SIS), Carmen/Canvas, EDWARD, GradForms, Microsoft Teams, and other educational platforms; coordinate and submit travel requests and reimbursements for current and prospective COM students and program staff via Workday; performs other duties as assigned.

Minimum Required Education

• Bachelor’s degree or equivalent experience.

Minimum Required Qualifications

• Two years of relevant experience. Requires successful completion of a background check. Selected candidate may be asked to complete a pre-employment physical including a drug screen.

Additional Desired Qualifications

Experience in program coordination, implementation, planning, and administration or managing of multiple complex tasks in a university setting is strongly desired.

Proficient in Microsoft Office Suite

Prior experience in SIS, Workday, and Qualtrics

Function: Education

Sub-function: Education Program

Additional Information:

Work Schedule:

• This position is a hybrid position with at least 3 days a week expected in the office. This position may require additional in-office days and early morning and/or evening hours during peak admissions seasons, which span January-February.

Location:

Hamilton Hall (0038)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

_ Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. _

The university is an equal opportunity employer, including veterans and disability.

The Ohio State University

A unit within the College of Food, Agriculture, and Environmental Sciences providing a hands-on approach to learning.

The Department of Animal Sciences at The Ohio State University advances knowledge about animals and their products, emphasizing their societal and environmental significance for students and stakeholders.

Higher Education Education