Recruitment Specialist-Galway

ICE Jobs; Galway; On-site; EUR 38,000 - 52,000; Full time

Job summary

ICE Jobs in Galway, Ireland is seeking a recruitment professional to join the Contingency Workforce (CWF) Recruitment team. You will work across all areas of the recruitment process to ensure a 100% compliant, high-volume staffing service.

You'll source, screen, and onboard candidates for production, warehousing and transport roles, maintaining SLA-driven outcomes and client satisfaction through accurate reporting and effective stakeholder communication.

Qualifications

• Diploma / Degree in relevant discipline is required.
• Advanced IT training or course completion is preferred.
• HR certificate or recruitment experience is advantageous.

Responsibilities

• Sourcing candidates for production, warehousing or transport roles in Ireland.
• Screening candidates per SOPs ensuring compliance and accuracy.
• Carrying out client-specific skills testing and matching candidates to roles.
• Updating candidates regularly by phone and email to maximise retention.
• Onboarding candidates including inductions, references and payroll confirmations.
• Updating client and candidate trackers to manage pipelines and SLA adherence.
• Participating in client meetings on-site and virtually to ensure service levels.
• Supporting HR in workforce management activities and compliance.

Skills

Advanced IT Skills

Attention to detail

Excellent communication skills

Driving Licence

Education

Diploma / Degree in Relevant Discipline

Advanced IT Training / Course

HR Certificate or Recruitment Experience

Tools

Excel

Word

MS Teams

Job description

Purpose of Position:

To work within the Contingency Workforce (CWF) Recruitment team, which operates a structured, ISO approved recruitment system, to allow for high volume recruitment campaigns to be run effectively. This means the individual, will work across all areas of the recruitment process to ensure a quality, compliant recruitment process is followed. Working to standardised recruitment processes to ensure 100% fulfilment. Additionally, the successful candidate will develop strong techniques in candidate sourcing, attraction and screening for high volume recruitment clients.

Duties & Responsibilities:

Recruitment, Screening and Selection

• Sourcing candidates who wish to work in production, warehousing or transport roles within Ireland – through consistent candidate attraction strategies
• Screening candidates in line with our recruitment standard operating procedures (SOP’s) ensuring compliance and accuracy 100%
• Carrying out relevant skills testing in line with client requirements
• Matching and placing candidates in the right role, taking consideration of both their and the client requirements.
• Updating candidates regularly by phone and email to maximise retention in the recruitment process.

Onboarding

• Managing all compliance checks including PEM’s, references, work eligibility and ensuring all checks are verified and updated.
• On-boarding candidates in line with specific customer accounts including inductions, roll calls, staff ID Cards, New Starter Information, and Payroll Confirmations.

Client / Account Management

• Updating daily, weekly and monthly candidate / client trackers to manage the candidate pipeline vs workforce projections
• Flexibility in working hours to facilitate on-site evening / night shift interviews
• Attending client meetings virtually, and on site to ensure the level of service provided is in line with SLA’s
• Identifying opportunities for improvement to deliver 100% customer satisfaction
• Conduct client satisfaction checks / surveys, and present relevant recruitment reports.
• Supporting HR (Workforce Management) in ensure client and SLA requirements are achieved.

Workforce Management

• Being aware of important employment legislation such as Protection of Employees (Temporary Agency Worker Act), National Minimum Wage, Organisation of Working Time Act, Employment Permits Act, etc.
• Daily updating and reporting using our in-house CRM System to maximise team work, compliance and efficiency across the team.
• Acting as first line of communication with Agency workforce (workforce management activities).

Qualifications:

• Diploma / Degree in Relevant Discipline
• Advanced IT Training / Course
• HR Certificate or Recruitment Experience

Desired Qualifications & Skills

• Full Driving Licence
• Advanced IT Skills (Excel / Word / MS Teams)
• A quality mindset, process orientated
• Attention to detail
• Excellent communication skills (presenting, interpersonal / building rapport)