Recruiting Coordinator: Scheduling & Candidate Experience

Fin; Dublin; Hybrid; EUR 42,000 - 65,000; Full time

Job summary

Fin, now part of Salesforce, is seeking a Recruiting Coordinator to be the first impression for the company. You’ll partner with recruiters, hiring managers and cross-functional teams to deliver an optimal candidate interview experience and efficiently navigate scheduling requests.

You will manage the end-to-end scheduling, maintain data in our ATS, generate reports, and serve as the main point of contact for candidates.

Qualifications

• Minimum of 2 years of experience in a recruiting coordinator or similar role.
• Strong attention to detail, high sense of urgency, and prioritisation and multi-tasking skills.
• Excellent communication skills.
• Affinity for improving and caring for the candidate experience.
• Proficiency in multiple tools and systems: GSuite, Microsoft office and applicant tracking systems

Responsibilities

• Manage the end-to-end interview scheduling process, including candidate communication, interview panel coordination, and room booking.
• Support recruiters and hiring panels by opening, organising, and maintaining recruitment data in our ATS. Generate reports and provide data insights as required.
• Serve as the main point of contact for candidates throughout the hiring process. Continuously seek ways to improve the candidate experience.
• Facilitate in-person / on-site interviews, including greeting candidates, preparing interview spaces, and ensuring a welcoming office experience.
• Assist with posting job openings on various job boards and Fin's careers page. Ensure job descriptions are up-to-date and attractive to potential candidates.
• Assist with maintaining recruitment-related documents, templates, prep guides, and processes. Help streamline and optimise recruitment operations, including organising recruitment events, managing recruitment campaigns, and coordinating with external vendors.
• Represent Fin’s mission, vision, and values with integrity, and help us attract AI-enthusiasts who are excited to shape the future of customer service.

Skills

Interview scheduling

Candidate communication

Recruiting coordination

Data reporting

Tools

GSuite

Microsoft Office

ATS (Applicant Tracking System)

Greenhouse

Workday

Slack

Claude

Job description

Fin, now part of Salesforce, is seeking a Recruiting Coordinator to be the first impression for the company. You’ll partner with recruiters, hiring managers and cross-functional teams to deliver an optimal candidate interview experience and efficiently navigate scheduling requests.

You will manage the end-to-end scheduling, maintain data in our ATS, generate reports, and serve as the main point of contact for candidates.