Receptionist

Mercury; Dublin; On-site; EUR 32,000 - 45,000; Full time

Job summary

Mercury is seeking two Corporate Receptionists to join the Ballycoolin Dublin HQ. You will be the face of the organisation, welcoming visitors, coordinating sign-ins, and supporting the Facilities team with PO processing and purchasing.

You will also manage meeting room bookings and assist with internal events, ensuring a polished front-of-house experience. Ideal candidates have 5+ years in a corporate reception role, are highly professional, and communicate fluently in English.

Qualifications

• Minimum 5 years in corporate reception/front-of-house.
• Excellent professionalism and interpersonal skills.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with meeting room bookings systems.
• Strong organisational and multitasking abilities.
• Experience supporting facilities or operations teams (POs, invoices, supplies).
• Clear written and verbal communication; discretion with sensitive information.
• Fluent English (spoken and written).
• Polished, business-professional dress and visual branding awareness.

Responsibilities

• Front of House & Visitor Experience: greet visitors, manage sign-in, issue badges, maintain reception area.
• Meeting Room & Event Coordination: manage bookings, prep rooms, arrange refreshments for events.
• Facilities & Operational Support: raise POs, process invoices, track orders with Facilities.
• Employee Interface & Support: assist with onboarding, welcome packs, space usage queries.
• Security & Emergency Protocols: monitor access, assist in drills, ensure safety compliance.

Skills

Interpersonal skills

Multitasking

Communication

Discretion

Tools

Microsoft Office Suite

Meeting room booking systems

PO processing software

Job description

Receptionist, Ballycoolin Business Park, Dublin

Mercury is the European leader in construction solutions. We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again. We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection. At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Scope Of The Role

As the face of Mercury HQ, based in Ballycoolin Dublin, our Corporate Receptionists ensure a professional, welcoming, and efficient front-of-house experience while providing critical operational support to the Facilities team and broader business. This is a role requiring exceptional professionalism, organisational skills, and the ability to manage multiple priorities in a fast-paced environment.

We Are Hiring Two Receptionists To Provide Seamless Coverage

• Receptionist A: 7:00 AM – 4:00 PM
• Receptionist B: 9:00 AM – 6:00 PM

Key Responsibilities Of The Role

Front of House & Visitor Experience

• Greet and welcome all visitors, clients, and staff with warmth and professionalism.
• Manage visitor sign-in processes, issue badges, and ensure compliance with Mercury security protocols.
• Maintain a pristine reception area that reflects company standards and culture.
• Coordinate hospitality (refreshments, meeting room setup, etc.) for VIP guests and client visits.

Meeting Room & Event Coordination

• Manage/support bookings for meeting rooms and shared spaces using scheduling software.
• Ensure rooms are prepared with necessary equipment, materials, and refreshments.
• Support internal events (e.g. town halls, leadership visits) with logistics and coordination.

Facilities & Operational Support

• Raise purchase orders (POs), process invoices, and track orders in collaboration with the Facilities team.
• Liaise with vendors and suppliers for office supplies, catering, and maintenance.
• Monitor stock levels of office consumables and proactively reorder as needed.
• Assist with minor facilities tasks (e.g. reporting faults, coordinating repairs).

Employee Interface & Support

• Act as a go-to contact for employee queries related to office logistics, deliveries, or space usage.
• Support HR with the onboarding of new hires by coordinating welcome packs, desk setup, and orientation in conjunction with the facilities team.
• Help maintain internal communications boards or digital signage in reception areas.

Security & Emergency Protocols

• Monitor access control systems and liaise with facilities personnel as needed.
• Maintain awareness of emergency procedures and assist during drills or incidents.
• Ensure compliance with health & safety standards in reception and adjacent areas.

Essential Criteria For The Role

• Minimum 5 years’ experience in a corporate reception/front-of-house role within a large corporate environment (ideally 300+ employees).
• Exceptional professionalism and interpersonal skills — confident, warm, and polished manner.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with meeting room booking systems (e.g. will ask Adam on our systems).
• Strong organisational and multitasking abilities — able to manage competing priorities calmly and efficiently.
• Experience supporting facilities or operations teams — raising POs, processing invoices, ordering supplies.
• Excellent verbal and written communication skills — clear, courteous, and effective.
• Discretion and confidentiality — trusted to handle sensitive information and high-profile visitors.
• Fluency in English — both spoken and written.
• Strict adherence to corporate dress code — polished, business-professional attire at all times.
• Understands the importance of visual professionalism in representing the company brand and culture.

Mercury is an equal opportunities employer