Purchasing & Vendor Management Support

Johnson Controls Systems & Service Ltd - HVAC Ireland; Dublin; Vor Ort; EUR 35.000 - 52.000; Vollzeit

Zusammenfassung

Silent Aire in Dublin is seeking a Procurement & Vendor Management Support to assist with issuing and tracking purchase orders, coordinate with suppliers, and onboard vendors in line with corporate policies.

You will maintain procurement records, generate reports, and collaborate with production, engineering, quality and finance teams to ensure smooth operations. Strong admin skills and ERP experience are essential.

Qualifikationen

• Minimum 2-3 years in an administrative, procurement, or supply chain role
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
• Strong numerical accuracy, data management, and reporting capabilities
• High attention to detail in data and documentation
• Strong organisational and multitasking skills in a fast-paced environment
• Excellent communication and interpersonal abilities for cross-functional collaboration
• Analytical thinker with a proactive approach to problem solving
• Strong sense of ownership, accountability, and process discipline

Aufgaben

• Assist with issuing, monitoring and maintaining purchase orders in line with corporate procurement policies
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve discrepancies or delays
• Support vendor onboarding and ensure all documentation is compliant with internal and external standards
• Maintain procurement files, records and databases to support audit readiness and traceability
• Prepare and distribute regular procurement reports and dashboards for management review
• Support ongoing supplier communications regarding order status and requirements
• Coordinate meetings, prepare agendas, document minutes
• Support system implementation and continuous improvement initiatives across procurement
• Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
• Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

Kenntnisse

Numerical accuracy

Data management

Reporting capabilities

Communication

Multitasking

Organisational skills

Tools

Microsoft Office Suite

ERP systems

Jobbeschreibung

Job Description

Purchasing & Vendor Management Support

Silent Aire - Dublin

What You Will Do

• Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
• Support vendor onboarding and ensure all documentation is compliant with internal and external standards
• Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
• Prepare and distribute regular procurement reports and dashboards for management review

How You Will Do It

• Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
• Coordinate meetings, prepare agendas, and document minutes as required
• Support system implementation and continuous improvement initiatives across the procurement function
• Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
• Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What We Look For

• Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
• Strong numerical accuracy, data management, and reporting capabilities
• High attention to detail and accuracy in both data and documentation
• Strong organisational and multitasking skills in a fast-paced environment
• Excellent communication and interpersonal abilities for cross-functional collaboration
• Analytical thinker with a proactive approach to problem solving
• Strong sense of ownership, accountability, and process discipline

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