Procurement & Vendor Management Specialist

The Fidelis Partnership; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

The Fidelis Partnership in Ireland is actively seeking a Procurement & Vendor Management Specialist on a 6-month fixed-term contract based in Dublin. You will manage supplier renewals and purchase orders while coordinating cross-functional teams to support technology, professional services and corporate suppliers.

The role emphasizes organisation, financial acumen and rigorous record-keeping, with responsibilities spanning negotiations, onboarding, governance reviews and process improvements.

Qualifications

• Experience in procurement, purchasing, vendor management, finance operations or similar environment.
• Experience managing supplier renewals, purchase orders, invoices, quotations or supplier onboarding.
• Exposure to software, SaaS, licences, subscriptions, data services or professional services would be beneficial.
• Experience using an ERP or P2P platform such as SAP, Oracle, Coupa, Ariba or similar.
• Good working knowledge of Excel, with XLOOKUP and pivot tables.
• Experience in regulated sectors such as insurance, banking or financial services would be advantageous.
• Power BI, Power Query or comparable data/reporting experience would be beneficial.
• Procurement/process improvements, templates or reporting experience valued.

Responsibilities

• Manage software, data and service renewals, including renewal dates, notice periods, usage, quotations and stakeholder decisions.
• Ensure renewal/commercial decisions are managed ahead of deadlines to renegotiate, consolidate or exit arrangements.
• Review procurement requests and quotations for completeness, commercial logic, coding, approvals and alignment with business requirements.
• Create and maintain purchase orders, ensuring supplier records and approvals remain accurate.
• Reconcile contracts, budgets, purchase orders, commitments and invoices, investigate and resolve exceptions.
• Analyse supplier, spend, renewal and purchasing data using Excel and reporting tools.
• Support supplier onboarding, governance reviews, reassessments and offboarding by coordinating evidence, approvals and actions.
• Negotiate routine pricing and commercial terms, escalating complex matters as needed.
• Maintain auditable records of decisions, approvals, savings, obligations and follow-up actions.
• Work with owners, suppliers and teams to coordinate procurement and vendor management activity.
• Support workflow improvements, templates, reporting and data quality while maintaining controls.

Skills

Commercial judgement

Financial & P2P knowledge

Excel & data analysis

Organisation & delivery

Supplier & stakeholder communication

Control & evidence discipline

Systems & process improvement

Education

CIPS study or related procurement qualification

Tools

SAP

Oracle

Coupa

Ariba

Excel

Power BI

Job description

Please note this is a 6 month fixed term contract based in Dublin

Role Description

We are looking for a Procurement & Vendor Management Specialist to join a hands-on team supporting technology, professional services, information services and corporate suppliers.

You will support a broad range of procurement and vendor management activities, including supplier renewals, purchasing controls, purchase orders, commercial coordination, supplier onboarding and reporting.

This role would suit someone who is highly organised, comfortable working with financial and commercial information, and able to manage multiple priorities while maintaining accurate and reliable records.

Main Responsibilities

• Manage software, data and service renewals, including renewal dates, notice periods, usage, quotations and stakeholder decisions.
• Ensure renewal and commercial decisions are managed ahead of deadlines, allowing appropriate time to renegotiate, consolidate or exit arrangements.
• Review procurement requests and quotations for completeness, commercial logic, coding, approvals and alignment with business requirements.
• Create and maintain purchase orders, ensuring supplier records and supporting approvals remain accurate.
• Reconcile contracts, budgets, purchase orders, commitments and invoices, investigating and resolving any exceptions.
• Analyse supplier, spend, renewal and purchasing data using Excel and other reporting tools.
• Support supplier onboarding, governance reviews, reassessments and offboarding by coordinating evidence, approvals and actions.
• Negotiate routine pricing and commercial terms, escalating legal, risk or more complex commercial matters where appropriate.
• Maintain clear and auditable records of decisions, approvals, savings, obligations and follow-up actions.
• Work closely with business owners, suppliers and specialist teams to coordinate procurement and vendor management activity.
• Support improvements to workflows, templates, reporting and data quality while maintaining appropriate controls.

Skills

We welcome experience gained across different sectors and job titles. We are particularly interested in candidates who can demonstrate the following skills:

• Commercial Judgement: An understanding of how demand, pricing, volume, contract terms and commitments can impact value and overall cost.
• Financial & Purchase-to-Pay Knowledge: An understanding of how budgets, contracts, purchase orders, invoices, cost centres and financial commitments work together.
• Excel & Data Analysis: Comfortable analysing and reconciling data using Excel, including XLOOKUP, pivot tables, filters, conditional logic and exception reporting.
• Organisation & Delivery: Strong organisational skills with the ability to manage multiple deadlines, stakeholders and priorities without losing accuracy.
• Supplier & Stakeholder Communication: Confident communicating requirements, following up on actions, resolving issues and constructively challenging where required.
• Control & Evidence Discipline: Good understanding of approvals, segregation of duties, audit trails and accurate record keeping.
• Systems & Process Improvement: Comfortable learning new systems and identifying ways to simplify or improve recurring processes through practical automation, templates and reporting.

Qualifications and Experience

You should ideally have:

• Experience within procurement, purchasing, commercial operations, vendor management, finance operations, contract administration or a similar environment.
• Experience managing or supporting supplier renewals, purchase orders, invoices, quotations or supplier onboarding.
• Exposure to software, SaaS, licences, subscriptions, data services or professional services would be beneficial.
• Experience using an ERP or purchase-to-pay platform such as SAP, Oracle, Coupa, Ariba or a similar system.
• Good working knowledge of Excel, with experience using functions such as XLOOKUP and pivot tables.
• Experience within a regulated sector such as insurance, banking or financial services would be advantageous.
• Power BI, Power Query or comparable data and reporting experience would be beneficial.
• Experience improving procurement or operational processes, workflows, templates or reporting would be valued.
• CIPS study or another relevant procurement, commercial, finance or operations qualification would be advantageous, but is not essential.