Property Management Assistant

Savills plc; Dublin; Hybrid; EUR 28,000 - 38,000; Full time

Job summary

Savills Ireland is seeking an organised and proactive individual to join our property management team at Dublin 2. The role focuses on assisting the team in managing a portfolio of commercial properties, liaising with Property Managers and Facilities Managers to deliver a full service.

The successful candidate will enjoy a busy environment, with opportunities to grow, rapport-building with clients and tenants, and the chance to contribute to high-quality service delivery.

Qualifications

• Experience in commercial property management would be beneficial.
• Positive can-do attitude with a dedicated approach to continuous improvement.
• Great team player with a collaborative mindset.
• Well organised and detail-oriented with a proactive approach.
• Solutions oriented with problem solving capabilities.
• Strong knowledge of Microsoft Office.

Responsibilities

• Issue statements of account to tenants and provide updates versus previous balances.
• Assist accounts to raise demands in line with lease provisions and track arrears.
• Respond to tenant financial queries relating to invoices and charges.
• Support client financial reporting – recording balances and arrears.
• Data entry on property management programs – setting up tenancy agreements.
• Collaborate with other departments on client projects.
• Maintain property management databases and ensure protocol adherence.
• Keep property files updated and organized.
• Attend departmental and client meetings and take minutes.

Skills

Can-do attitude

Team player

Organised

Attention to detail

Problem solving

MS Office

Education

3rd level qualification in business or real estate

Tools

PSRA licence

Job description

The Role / Location

33 Molesworth St, Dublin 2

The successful candidate will be joining an established team within the property management department. This specific role is to assist a team in managing a portfolio of commercial properties while working closely with and assisting the Property Managers and Facilities Managers to deliver a complete property management service.

We are looking for a candidate with drive and growth potential whom the business can grow around, who will be supported by the more experienced members of the team. They will have previous experience of working in a busy environment and be able to provide a high level of service to, and establish rapport with, clients, tenants, and colleagues.

Key Responsibilities

• Issue statements of account to tenants and provide updates versus previous balances.

• Assist our accounts team to ensure all demands are raised in line with the provisions of lease agreements and any tenant arrears are tracked and closed out.

• Respond to tenant financial queries relating to invoices received and charges on account.

• Support with client financial reporting – recording account balances / arrears.

• Data entry on various property management programs – setting up new tenancy agreements etc.

• Work with other departments on collaborative projects for clients.

• Manage the Property Management databases to ensure department protocol is adhered to.

• Ensure property files are maintained and updated on a regular basis.

• Attend departmental & client meetings – setting agenda, taking minutes, follow up on action points.

• Typing of letters, reports, pitch documents, memos etc. preparing uniform communication templates to streamline requests.

• Running mail merges from our database and excel spreadsheets.

• Assist the team with any additional tasks as required.

Skills, Knowledge and Experience

Required Experience and Skills

• Experience in commercial property management would be beneficial

• Positive Can-Do attitude with a dedicated approach to continuous improvement

• Great team player.

• Well organised, focused with an attention to detail

• Solutions orientated with problem solving capabilities

• Full drivers’ licence

• Strong knowledge of Microsoft Office

Desirable Experience and Skills

• 3rd level qualification ideally in business or real estate.

• Experience in commercial property management

• Understanding of Landlord and Tenant Legislation

• Full drivers’ licence, PSRA licence and working towards becoming chartered.

Savills Ireland is an equal opportunity employer.

Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times, to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.