Property Administrator

Sherry FitzGerald Lettings; Galway; On-site; EUR 26,000 - 32,000; Full time

Job summary

Sherry FitzGerald Lettings in Galway is seeking a Property Administrator to join our Galway Lettings team. This fixed term contract is based in our Galway Office, One Galway Central, Galway City, H91 E3FW.

You will work on your own initiative within a busy team, delivering excellent service and maintaining meticulous records. The role requires liaison with landlords and tenants, coordination of maintenance with contractors, inventory preparations, and both lettings and receptionist support as

Qualifications

• Excellent telephone, customer service and communication skills.
• Proficient knowledge of MS Office, in particular Word & Excel.
• Ability to work under pressure and multitask.
• Self-motivated, detail oriented and able to use initiative.
• Excellent organisational and time management skills; prioritise tasks.
• Contribute positively to the team dynamic.
• Full clean driving licence.

Responsibilities

• Liaising with landlords and tenants.
• Coordinating maintenance works with contractors; recording maintenance issues.
• Confirming maintenance issues with landlord and contractor.
• Advising landlord of obligations under Tenancy Act.
• Preparation of inventory of property, photo and text.
• Preparation of routine property inspections with tenants; arrange times and record with photos.
• Carrying out inspections with photo evidence and create inspection reports.
• Prepare final tenancy inspections and arrange them with tenants.
• Coordinate works required and receipt of invoices.
• Key management and update of inventory items on system.
• Lettings administration duties; sales administration and reception duties as required.

Skills

Communication

Customer service

MS Office

Multitasking

Attention to detail

Time management

Organisational skills

Team player

Tools

MS Word

MS Excel

MS Office Suite

Job description

Sherry FitzGerald are recruiting a Property Administrator to join our Galway Lettings team.

This is a fixed term contract based in our Galway Office, One Galway Central, Galway City, H91 E3FW.

We operate within a busy and dynamic environment delivering a service of excellence. The successful candidate will be capable of working on their own initiative, be a proactive team member with excellent communication and organisational skills.

At Sherry FitzGerald we offer a wealth of opportunities. Joining us means joining a team where we support your ambition, ability, and desire to succeed every step of the way. Find out more here: https://www.sherryfitz.ie/careers/why-work-with-us

The responsibilities & skill set required for the role of Property Administrator are listed below:

Role & Responsibilities

• Liaising with landlords and tenants.
• Coordinating maintenance works with contractors to include:
• Recording of maintenance issues.
• Confirming maintenance issues with landlord & contractor.
• Advising landlord of obligations under Tenancy Act.
• Preparation of inventory of property, photo & text.
• Preparation of routine property inspections to include:
• Arranging inspection times with tenants.
• Carrying out inspection with photo evidence.
• Creation of inspection report to landlord.
• Preparation of final tenancy inspections to include:
• Arranging final inspection with tenants.
• Carrying out of inspection with photo evidence.
• Coordinating any works required & receipt of invoices.
• Key Management.
• Update of Inventory Items and appliance codes on system.
• Lettings Administration Duties as and when required.
• Sales Administration and Reception Duties to support front desk as required.

Requirements:

• Excellent telephone, customer service and communication skills.
• Proficient knowledge of MS Office, in particular Word & Excel.
• Ability to work under pressure.
• Self-motivated, able to multitask and have excellent attention to detail.
• Solutions driven, problem solver and someone who uses their own initiative.
• Excellent organisational and time management skills and ability to prioritise tasks.
• Contribute positively to the team dynamic.
• Full clean driving licence.

Sherry FitzGerald is an equal-opportunity employer. All job applicants are considered solely on their ability to do the job and selection criteria will firmly reflect the needs of the job