Projects Coordinator

CBRE Global Workplace Solutions (GWS); Dublin; On-site; EUR 60,000 - 80,000; Full time

Job summary

CBRE is seeking a proactive Projects Coordinator to support capital project delivery across Facilities Management and Operations initiatives. You will drive daily operations, manage permissions, routing, templates, and dashboards to prevent delays.

You will assist Project Managers with budget tracking, commitments, and cash flow forecasting, and help with site access, onboarding, training, and day-to-day platform inquiries across CBRE procurement platforms.

Qualifications

• 2–4 years in construction project administration or APM role.
• Experience with capital project management software modules.
• Proficiency with Google Workspace (Sheets, Docs, Slides, Gmail).
• Bachelor's degree in Construction Management, Engineering, Architecture, Business Administration or equivalent.

Responsibilities

• Drive daily operations, permissions, workflow routing, templates and dashboards.
• Support Project Managers with budget tracking, commitments and cash flow.
• Facilitate site access, badges and onboarding for new personnel.
• Deliver hands-on training on SOPs to internal teams and contractors.

Skills

Project administration

Budget tracking

Google Workspace

APM experience

Education

Bachelor's degree

Tools

e-Builder

CBRE procurement platforms

Job description

At CBRE, our people are the foundation of world-class project delivery. We are seeking a proactive, detail-driven Projects Coordinator to serve as the operational backbone of our capital project delivery across Facilities Management and Operations initiatives.

What You'll Do

• Drive daily operations, managing user permissions, custom workflow routing, template standardisation, and reporting dashboards. Identify and resolve operational bottlenecks before they cause project delays.
• Support Project Managers with budget tracking, commitment management, and cash flow forecasting. Process and reconcile purchase orders, contracts, and vendor invoices against commitments within e-Builder and CBRE procurement platforms.
• Facilitate site access, badge provisioning, and system account setup for newly on boarded project personnel.
• Deliver hands-on training to internal teams, contractors, and client stakeholders on standard operating procedures, serving as the go-to technical resource for day-to-day platform inquiries.

What You'll Bring

• 2-4 years of demonstrated success in construction project administration, capital program coordination, or an Assistant Project Manager (APM) role.
• Direct experience administering capital project management software's across cost, workflow, and document management modules. Strong proficiency with Google Workspace (Sheets, Docs, Slides, Gmail).
• Bachelor's degree in Construction Management, Engineering, Architecture, Business Administration, or equivalent practical experience.
• Meticulous attention to detail, proactive problem-solving skills, and the confidence to manage competing deadlines across multiple concurrent projects.

Why Join CBRE?

As the global leader in commercial real estate services, CBRE offers unmatched opportunities for career mobility, professional development, and impactful work. Join a collaborative culture where your expertise directly shapes world-class spaces.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.