Project Implementation Coordinator

Glenveagh Properties PLC; Maynooth; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance for you and dependets

Contributory pension scheme

Wellness programme

Hybrid working environment

Employee Assistance Programme

Performance related bonus

Paid volunteering days

Regular compensation reviews

Long term illness cover

Life assurance

Maternity and paternity leave

Cycle-to-work scheme

Job summary

Glenveagh Properties PLC is seeking a Site Clerk / Site Administrator to provide administrative support to the project management team, coordinate site records, manage purchase orders, and assist with handover activities.

The role requires strong communication, organisation, and IT skills, familiarity with MS Office, and an understanding of the construction industry. Hybrid working and a comprehensive benefits package are on offer.

Qualifications

• Strong communication and interpersonal abilities are essential.
• Ability to organise and manage multiple tasks and schedules.
• Familiarity with project administration in a construction environment.

Responsibilities

• Provide admin support to the project management team, manage inbox/calendar, and coordinate site meeting schedules.
• Create and maintain project trackers, folder structures, and documentation throughout the project lifecycle.
• Manage purchase orders from raise to receipting and record costs across trackers.

Skills

Excellent communication

Organizational skills

Interpersonal skills

Independent work under deadlines

Education

Construction-related qualification

Tools

MS Excel

MS Visio

MS Office

Job description

At Glenveagh, we're proud to build homes and support communities.

And we build strong teams that enable us to do that.

As the first construction company in Ireland to be accredited with the Gold Investors in Diversity mark, we create a workplace where everyone feels supported, and able to grow their career. We're looking for people who want to play their part in delivering homes to individuals and families, and all while availing of great benefits and the opportunity for long term career development.

Responsibilities

• Providing administrative support to the project management team, including inbox and calendar management and coordinating site team meeting schedules.
• Creating and maintaining project trackers, folder structures, and associated documentation throughout the project lifecycle.
• Managing purchase orders from raising to receipting, procuring materials for site crews, and recording costs across relevant trackers.
• Liaising with subcontractors and third-party contractors to coordinate minor repairs and works as required.
• Arranging site inspections and audits, including leak audits, playground safety inspections, landscaping inspections, road safety audits, and post-construction tree surveys.
• Producing weekly and monthly reports on site performance and reporting compliance, and conducting regular reviews of outstanding project actions with the engineering team.
• Communicating with homeowners and external stakeholders regarding upcoming works, including drafting correspondence and coordinating letter drops.
• Supporting the project management team in the implementation of new processes and procedures, and assisting with handover and completion activities as required.
• Other adhoc duties as may be required by the team.

• Previous experience in a similar role

• Previous experience as a Site Clerk/Site Administrator or similar role desirable but not essential

• Qualification in a construction related discipline desirable but not essential

• Understanding of construction industry

• Excellent communication, organizational and interpersonal skills

• Strong computer skills including MS Office specifically MS Excel & MS Visio

• Ability to work on your own initiative and to tight deadlines

• Flexibility in a team environment and a willingness to take on extra work as required is essential

Our Values

• Collaborative:Proven ability to work effectively within a team environment
• Customer Focused:Strong problem-solving skills with a customer-first mindset
• Safety First:Committed to maintaining a safe and inclusive working environment
• Can-Do:Proactive and solution-oriented mindset with a willingness to go the extra mile
• Innovative:Open to new technologies and methodologies to enhance efficiency and effectiveness

• Competitive salary in one of Ireland's fastest growing PLCs
• Comprehensive health insurance for you and your dependents
• Contributory pension scheme
• An exciting Wellness Programme with events and activities running throughout the year
• Access to our Digital Gym
• Hybrid working environment
• Employee Assistance Programme
• Performance related bonus
• Paid Volunteering days
• Regular compensation reviews
• Long term illness cover
• Peace of mind with life assurance
• Paid maternity leave, as well as paternity leave for fathers
• If you're cycling, we've got you covered on the cycle- to- work scheme

Glenveagh is an equal opportunities employer and welcomes applications from suitably qualified candidates from all sections of the community. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the recruitment process, please notify the Talent Acquisition team by contacting [e-mail].

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