Project Coordination Specialist

EMCA; Cootehill; On-site; EUR 42,000 - 65,000; Full time

Job summary

EMCA in Ireland seeks a Project Co-Ordinator to support planning, organisation, administration, and delivery of construction, civil, mechanical, and industrial projects. You will coordinate activities, maintain schedules, manage documentation, and facilitate communication between project managers, engineers, site teams, subcontractors, suppliers, and clients.

The role offers exposure to multi-disciplinary projects and a path to develop project management, organisational, and technical skills

Qualifications

• Third-level qualification in Project Management, Business Management, Construction Management, Engineering, or a related discipline is desirable.
• A qualification in administration, business, engineering, or construction-related studies will also be considered.
• Knowledge or experience of project coordination, planning, scheduling, or project administration is an advantage.
• Understanding of construction, civil engineering, mechanical engineering, or industrial project environments is desirable.
• Good IT skills, particularly Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with project management software, scheduling tools, or document management systems is an advantage.
• Previous experience in a project support, administrative, engineering, or construction-related role is desirable but not essential.
• Ability to manage documentation, coordinate activities, and work to deadlines.
• Willingness to upskill, train, and continuously develop professionally.
• Full clean driving licence is an advantage, where travel to project sites is required.

Responsibilities

• Assist with planning, organisation, and coordination of projects from initiation through to completion.
• Develop, update, and maintain project schedules, programmes, and progress trackers.
• Coordinate project activities and ensure tasks are completed on time.
• Monitor milestones, deliverables, and KPIs.
• Assist with resource planning, labour allocation, and material requirements.
• Identify delays, risks, and issues and bring to management.
• Coordinate meetings, prepare agendas, record minutes, and follow up actions.
• Support implementation of project management procedures and processes.
• Prepare, maintain, and organise project documentation, reports, and records.
• Assist with preparation of plans, progress reports, schedules, and presentations.
• Maintain records of correspondence, drawings, specifications, and revisions.
• Monitor and update project documentation to keep current.
• Assist with quotations, purchase orders, subcontractor docs, and handover records.
• Maintain filing systems and document control procedures.
• Distribute project information to teams and stakeholders.
• Assist with project handover documentation.

Skills

Organisational skills

Planning

Coordination

Communication

Time management

Problem-solving

Independence

Teamwork

Education

Project Management degree

Business Management

Construction Management

Engineering

Administration studies

Tools

MS Office

Project management software

Document management systems

Job description

EMCA in Ireland seeks a Project Co-Ordinator to support planning, organisation, administration, and delivery of construction, civil, mechanical, and industrial projects. You will coordinate activities, maintain schedules, manage documentation, and facilitate communication between project managers, engineers, site teams, subcontractors, suppliers, and clients.

The role offers exposure to multi-disciplinary projects and a path to develop project management, organisational, and technical skills