Procurement & Sales Admin Specialist

Fortus UK; Dublin; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

21 days annual leave

Auto enrolment Pension Scheme

Full training

Job summary

Fortus is seeking an Office Administrator for our Dublin HQ on a permanent full-time basis. You will provide administrative support to the Internal Sales and Procurement teams, handle inquiries from customers, branches and suppliers, and help maintain efficient office operations.

You will work closely with the Office Manager and be responsible for processing orders, updating pricing and codes in our ERP/Sage system, and delivering strong customer service with attention to detail.

Qualifications

• Experience in an administrative role, either sales administration or procurement.
• Good understanding of purchasing/procurement function and principles
• A confident communicator.
• Be organised & have excellent attention to detail.
• Ability to work effectively as part of a team and willing to undertake other duties in line with the needs of the business.
• Basic data entry and computer skills.
• Able to work under pressure and eager to take ownership of your tasks.
• You are reliable and a good timekeeper.

Responsibilities

• Administration: Provide full administrative support across the procurement and internal sales team providing a service of excellence to all customers and work colleagues along with any ad hoc administrative tasks to be completed.
• Processing Orders & Payments: You will be responsible for the processing of purchase orders and internal branch order requests via our bespoke ERP system. Ensuring all orders have correct pricing and product codes before processing on Sage.
• Customer Service: Ensuring all customer queries are dealt with in a timely and professional manner. This could be checking stock availability, following up on quotes and pricing, and providing ETAs on products and deliveries.
• Onboarding New Customers: Acting as the first point of contact for new customers supporting them through the online forms and any queries they may have.
• Stock: Ensuring supplier delivery dates are up to date to keep branches informed. Allocating stock when booked in to branch and customer back orders.

Skills

Administrative experience

Procurement understanding

Confident communicator

Attention to detail

Team player

Data entry

Under pressure

Timekeeping reliability

Tools

Sage

ERP system

Job description

Fortus is seeking an Office Administrator for our Dublin HQ on a permanent full-time basis. You will provide administrative support to the Internal Sales and Procurement teams, handle inquiries from customers, branches and suppliers, and help maintain efficient office operations.

You will work closely with the Office Manager and be responsible for processing orders, updating pricing and codes in our ERP/Sage system, and delivering strong customer service with attention to detail.