Premises- Business Services Operative

National College of Ireland; Dublin; Ibrido; EUR 26.000 - 36.000; Tempo pieno

Descrizione del lavoro

National College of Ireland is seeking a Premises- Business Services Operative to support daily operations on Mayor Street and Spencer Dock campuses. The role covers room readiness, post handling, event setup, and general premises maintenance within a 39-hour week, including some weekend shifts.

The successful applicant will demonstrate reliability, a hands-on approach, and good communication. Training in manual handling, first aid, and fire warden is provided.

Competenze

• Experience in facilities or premises duties.
• Ability to operate in a busy college environment.
• Training in Manual Handling, First Aid, and Fire Warden.

Mansioni

• Respond to issues on the Premises and assist in resolving them.
• Ensure all College rooms are presentable and ready for use.
• Sort and distribute post and parcels to relevant people.
• Set up classrooms daily with desks, whiteboards and flip charts.
• Prepare spaces for events, exams and meetings.
• Stock and maintain staff rooms across floors 2–4.
• Deliver supplies to staff rooms and replace when needed.
• Assist with waste management and recycling duties.
• Support office moves and furniture movement as required.
• Perform cleaning duties as requested by Premises supervisor.
• Keep fire exits clear and maintain external campus areas.

Conoscenze

Flexible approach

Honest and punctual

Hands-on

Communication skills

Well-presentable

Initiative

PC skills

Descrizione del lavoro

Position: Premises- Business Services Operative

Reporting to: Premises -Business Services Supervisor

Purpose of Position: To facilitate the work carried out every day on the

College premises (Currently Mayor Street and Spencer Dock)

Key Relationships:

• Building Services- Premises Supervisor
• Facilities Manager
• Commercial Director
• Director of Student Services
• Reception
• Staff
• Faculty
• Associate Faculty
• Students Union

Key Responsibilities:

• Respond to any issues that arise on the Premises. Assist in sorting out the issue
• Ensure that all College rooms are presentable
• Sort post and parcels; distribute the post to the relevant people
• Ensure appropriate set-up of classrooms, including desks being straight, clean whiteboards, and flip charts in all rooms; this must be done each day
• Appropriate set up for events, exams, and meeting rooms
• Stock up and maintain staff rooms on the 2nd,3rd, and 4th floors
• Supplies to be delivered to staff rooms and replaced when needed
• Responsible for College recycling/bailer and waste management
• Assist with all office moves and movement of furniture
• Cleaning duties as requested by the premises supervisor
• Ensure all fire exits are always maintained and kept clear
• Maintain external areas around the campus, research building, and boardwalk (deck) each day
• Check balconies to ensure they are clean and tidy. Power-hosed when requested
• Responsibility for the upkeep of the Quad and designated smoking areas
• Understand and comply with H&S procedures and requirements
• Light maintenance duties as requested
• Unblock toilets when required
• Deliver & collect items from offsite locations when required
• Check and clean fans in the security office
• Morning shift rooms need to be opened/ evening shift rooms need to be locked. (Depending on which shift you are working)

Training Courses:

• Manual Handling course.
• 1st Aid Training (First Responder)
• Fire Warden

Key Attributes:

• Flexible approach to Premises duties
• Must be Honest, Punctual, and trustworthy
• Must be a hands-on worker
• Have excellent communication skills
• Well-groomed and always presentable
• Can use their own initiative
• Knowledge of PC skills would be an advantage

Salary:Support Salary Band (€25,752 - €36,087)

Annual Leave: 24 days

Contract: Permanent

Hours: 39 hours per week as per rota based over 5 days per week; weekend work will be required from time to time. NCI operate a day shift 7.00 am - 3.30 pm and an evening shift 2.30 pm - 11.00 pm. These times are subject to change.

Closing date for applications is the 18th of November at 5pm (Standard Irish Time)

Note: The functions and responsibilities assigned to the Premises Operative are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.

National College of Ireland is an equal opportunities employer.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.

That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.

Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.

Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College.

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI 's legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: [phone]

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.