Pharma Document Control Specialist – 12-Month Temp, Cork

Cpl Group; Cork; On-site; EUR 26,000 - 36,000; Full time

Job summary

Covalen in Cork seeks a Document Management Assistant to support the Digital Batch Record Program. You will route and update procedures, maintain document accuracy, manage an inventory of records, and upload documents per site SOPs. The role emphasizes strong IT skills, DMS experience, and a pharmaceutical production background.

The position is onsite in Cork on a 12-month FTC, with typical admin duties and collaboration across teams to ensure compliant documentation and audit readiness.

Qualifications

• Proven interest in working within pharmaceutical production and understanding our business processes.
• Strong interpersonal and communication skills with a willingness to help others.
• Proven ability to deal with unexpected issues using problem-solving skills.
• Flexibility required when workload increases.
• Demonstrated Good Documentation Practices and compliance with procedures.
• Self-motivation with the ability to operate without close supervision.

Responsibilities

• Routing of new and revised procedures, work instructions and compliance documents (CSV documentation) in Quality Docs and related quality systems (ALM).
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• Maintains a fully accurate inventory of all documents impacted/created by the program.
• Upload documents in line with site SOPs – appropriate templates used etc.
• Supporting the creation documentation when required.
• Maintain confidentiality around sensitive documentation.
• Assist on internal and external audits.
• Ad-hoc tasks – ordering stationary, maintaining printers, or any other tasks related to supporting the DBR Program Team.

Skills

Interpersonal skills

Communication skills

Problem-solving

Flexibility

Documentation practices

Self-motivation

Education

Level 6 diploma in related discipline

Bachelor’s degree desirable

ISO Standards knowledge

Tools

Microsoft Office Suite

Document Management Systems

PDF Software

File naming & version control

Troubleshooting

Database entry

Workflow configurations

Job description

Covalen in Cork seeks a Document Management Assistant to support the Digital Batch Record Program. You will route and update procedures, maintain document accuracy, manage an inventory of records, and upload documents per site SOPs. The role emphasizes strong IT skills, DMS experience, and a pharmaceutical production background.

The position is onsite in Cork on a 12-month FTC, with typical admin duties and collaboration across teams to ensure compliant documentation and audit readiness.