Pharma Administrative Coordinator — Budgets & Compliance

UNAVAILABLE; Cork; On-site; EUR 35,000 - 55,000; Full time

Job summary

Hovione in Ireland is seeking an experienced Administrative Coordinator to support the Occupational Medicine programme, budgets, reports, and documentation. You will maintain records, assist with audits, prepare dashboards, and coordinate meetings and internal communications.

The role requires 3-5 years in an admin or business support role within regulated environments, proficiency in Microsoft Office, strong confidentiality, and excellent organisational skills.

Qualifications

• 3-5 years in administrative, coordination, or business support roles.
• Experience in regulated environments is preferred.
• Proficiency in English and IT tools.

Responsibilities

• Coordinate and administer the Occupational Medicine Programme, ensuring accurate and confidential record management.
• Support budget tracking, purchase requisitions, invoice processing, and cost reporting.
• Prepare and maintain reports, dashboards, trackers, and departmental documentation.
• Support audits, inspections, customer visits, and HSE compliance activities.
• Coordinate meetings, training activities, and internal communications.
• Manage document control and record-keeping in line with company and regulatory requirements.
• Act as a key contact for designated systems, tools, and administrative processes.
• Identify opportunities to improve administrative processes and ways of working.

Skills

Organisational skills

Confidentiality

Budgeting

Stakeholder communication

Excel/Office

Education

Education Level 5/6

Tools

SAP

Document management systems

Job description

Hovione in Ireland is seeking an experienced Administrative Coordinator to support the Occupational Medicine programme, budgets, reports, and documentation. You will maintain records, assist with audits, prepare dashboards, and coordinate meetings and internal communications.

The role requires 3-5 years in an admin or business support role within regulated environments, proficiency in Microsoft Office, strong confidentiality, and excellent organisational skills.