Payroll and HR Systems Administrator

Sunbird; Cork; Hybrid; EUR 20,000 - 27,000; Part time

Benefits offered by this job

Hybrid working from Cork

Flexible part-time hours

Tools & IT equipment provided

Job summary

Sunbird is seeking a part-time payroll/HR administrator based in Cork, Ireland, with hybrid working. You will support payroll, HR administration, onboarding/offboarding and employee records across our European operations.

The role focuses on accuracy, discretion and coordinating with outsourced payroll providers to ensure timely, compliant payroll delivery. Flexible hours around month-end, with duties spanning payroll coordination, HR system maintenance, and benefits/compliance administration.

Qualifications

• Experience in payroll and/or HR administration, ideally across more than one country.
• Experience working with outsourced payroll providers.
• A highly organised person with excellent attention to detail, and absolute discretion with confidential information.
• Trustworthy and comfortable handling sensitive personal and financial information.
• Confident with HR systems.
• Fluent written and spoken English.
• Organised and self-motivated, able to manage your own time within flexible hours.
• Based in, or able to commute to, Cork, Ireland.
• You must already have the right to work in Ireland; visa sponsorship is not available.

Responsibilities

• Co-ordinate monthly payroll with external payroll providers and act as their day-to-day point of contact.
• Collate and check payroll input, and review output before it goes for approval.
• Provide joiner, change and leaver details so people are paid correctly from their first month.
• Issue payslips and support payroll queries from employees.
• Support the loading of monthly payments process for payroll and consultants, preparing information for approval.
• Keep a clear record of what has been processed, what is pending and what needs follow-up.
• Maintain the HR system as the single source of truth for employee records.
• Check recorded holiday, absence and leave, and balances against payroll.
• Handle employee personal data carefully and in line with GDPR/DPA.
• Work with hiring managers and IT to align contracts, systems access and payroll for joiners/movers/leavers.
• Prepare contracts and offer letters from approved templates for sign-off.
• Keep right-to-work records up to date.
• Handle leaver administration.
• Administer employee benefits and keep policy documents up to date.
• Keep compliance deadlines and records on track with advisers.
• Depending on experience, you may take minutes at internal meetings.

Skills

Payroll experience

HR administration

Outsourced payroll

Discretion & confidentiality

HR systems

English fluent

Time management

Job description

About Sunbird

Sunbird Solar Solutions is a pan-European Solar developer and Asset Manager of commercial and industrial solar PV plants across Poland, Spain, Portugal, France, Germany, Ireland and the United Kingdom. We deliver clean, green energy to businesses and property owners, generating both environmental benefit and financial return, and in doing so we contribute to addressing the climate crisis, energy security and the rising cost of energy.

About Sunbird

Sunbird Solar Solutions is a pan-European Solar developer and Asset Manager of commercial and industrial solar PV plants across Poland, Spain, Portugal, France, Germany, Ireland and the United Kingdom. We deliver clean, green energy to businesses and property owners, generating both environmental benefit and financial return, and in doing so we contribute to addressing the climate crisis, energy security and the rising cost of energy.

The Role

This is a part-time, hands-on administrative role for an organised and discreet person who will keep payroll and people administration running smoothly across our European operations. Reporting to the Group CFO and based in our Cork office, with hybrid working, you will work with our external payroll providers, keep employee records accurate and up to date, and support hiring managers with onboarding and offboarding.

Flexible Hours

The hours are part-time, with some flexiblity in timing. The workload is naturally heavier around month end and lighter during the rest of the month.

Key Responsibilities

Payroll administration

• Co-ordinate monthly payroll with our external payroll providers and act as their day-to-day point of contact
• Collate and check payroll input, and review output before it goes for approval
• Provide joiner, change and leaver details so people are paid correctly from their first month
• Issue payslips and support payroll queries from employees

Finance administration

• Support the loading of monthly payments process for payroll and consultants, preparing information for approval
• Keep a clear record of what has been processed, what is pending and what needs follow-up

Employee records

• Maintain our HR system as the single source of truth for employee records
• Check recorded holiday, absence and leave, and check balances against payroll
• Handle employee personal data carefully and in line with GDPR/DPA

Onboarding and offboarding

• Work with hiring managers and IT, so that contracts, systems access and payroll are aligned for joiners, movers and leavers
• Prepare contracts and offer letters from approved templates for sign-off
• Keep right-to-work records up to date
• Handle leaver administration

Benefits And Compliance Administration

• Administer employee benefits
• Keep policy documents up to date as changes are approved
• Keep compliance deadlines and records on track with our advisers

Meeting Support (depending On Experience)

Depending on your experience, you may also take minutes at internal meetings.

Required Qualifications

• Experience in payroll and/or HR administration, ideally across more than one country
• Experience working with outsourced payroll providers
• A highly organised person with excellent attention to detail, and absolute discretion with confidential information
• Trustworthy and comfortable handling sensitive personal and financial information
• Confident with HR systems
• Fluent written and spoken English
• Organised and self-motivated, able to manage your own time within flexible hours
• Based in, or able to commute to, Cork, Ireland.
• You must already have the right to work in Ireland; we are unable to offer visa sponsorship for this role

Nice-to-Have Qualifications

• A payroll qualification, such as those offered by the Irish Payroll Association (IPASS)
• Experience of taking meeting minutes
• An additional European language
• Experience in renewables, infrastructure or another multi-country business

Success Metrics

• Payroll delivered accurately and on time every month
• Employee records complete, current and trusted
• Queries handled promptly, with nothing left sitting
• Joiners, movers and leavers handled smoothly with hiring managers
• Good working relationships with our payroll providers and advisers

What We Offer

• Part-time hours that are flexible in timing, to fit around school runs and other commitments
• Hybrid working from our Cork office
• Work in a high performing culture with other A team players
• Exposure to a growing, multi-country business
• All tools and IT equipment required to perform the role